Executive Administrative Assistant

Title: Executive Administrative Assistant

Location: MAIN HEADQUARTERS - BLUE BELL

Job Description:

time type

Full time

job requisition id

JR101052

Executive Administrative Assistant930 Harvest Drive

KenCrest - A Premier Employer

 

KenCrest is seeking an Executive Administrative Assistant to provide high-level administrative office support to the Executive Director of Adult PA Community Services. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail, with proven Microsoft Office skills.

 

A qualified candidate should have previous experience working in an office environment, performing administrative duties, and providing executive support. To be successful in this position, the Executive Assistant will gain an agency-wide knowledge upon which to carry out the work and maintain smooth office operations for the Executive Director.
 

This role is a standard 37.5 hour, Monday through Friday work week in a hybrid environment of virtual and in office. The role requires flexibility between work locations and occasional non-standard hours to support projects, if necessary.

  Some Essential Functions:

• Works with the Executive Director on overall planning, including supporting the Executive in following up, scheduling, and managing project timelines.

• Identifies matters which need immediate attention or management by the Executive Director.

• Acts as point of contact between Executive Director and stakeholders including families, clients, staff and funders.

• Evaluates expense reimbursement submissions and credit card reconciliations, asks questions, expresses concerns, and drafts expense reports all in preparation for Executive’s review/approval.

• Arranges travel plans, including conference registrations, transportation, hotel or other modalities.

• Purchases supplies or services as identified for regional needs such as office supplies and furnishing replacements.

• Capable of producing reports, billing information, editing, data graphs, etc. in support of maintaining compliance with regulatory requirements for Licensing and overall strategic management.

• Other duties as assigned.

Minimum Qualifications:

• Minimum of five years' experience working with executive level management required.

•  Minimum of five years providing excellent customer service, facilitation, organization required.

•  Advanced Microsoft Office Skills (including Word, Excel, Outlook, Teams and PowerPoint) required.

• Experience with non-profit and/or people with ID/D preferred

• Clear criminal record and child abuse check in accordance with state requirements

• Valid driver’s license required

Job Details

Pay Type: