Event Planning Specialist

Title: Event Planning Specialist

Location: Malvern, PA

Full time

Job Description:

Join Our Team as an Event Planner, Specialist

Are you passionate about creating exceptional event experiences? Conference and Event Planning (CEP) is seeking a talented and driven Event Planning Specialist to join our dynamic team in Malvern, PA. In this role, you’ll have the opportunity to design and deliver world-class events that vary in size, format, and audience—ranging from internal leadership meetings to large-scale conferences.

 

What You’ll Do 

 

As an Event Planner, you’ll be responsible for the end-to-end planning and execution of events, including:

• Sourcing venues and negotiating contracts

• Coordinating room layouts, food and beverage, and entertainment

• Managing vendors and audio/visual logistics

• Overseeing event budgets and timelines

• Collaborate closely with senior stakeholders and cross-functional teams to ensure each event aligns with strategic goals and delivers a seamless experience.

 

What We’re Looking For 

 

We’re seeking candidates with:

• Three years related work experience

• Undergraduate degree or equivalent combination of training and experience

• A strong background in corporate event planning and project management

• Proven experience managing complex logistics and multiple vendors

• Excellent organizational and communication skills

• The ability to thrive in a fast-paced, high-performance environment

• An ability to travel domestically up to 20%

• Experience working with executive leadership and a demonstrated ability to drive outcomes while embracing diverse perspectives is highly preferred

 

While not required, we encourage applicants to include a cover letter that highlights how your skills and experience align with the responsibilities and qualifications outlined in this role. This is a great opportunity to share what makes you a strong fit and provide additional context beyond your resume.

 

Vanguard’s hybrid work model is designed to balance flexibility with collaboration. This role requires in-office presence on Tuesdays through Thursdays to foster connection, learning, and teamwork, while Mondays and Fridays offer the option to work remotely.

 

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

 

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

 

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

 

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.