Documentation Policy and Procedure Specialist

Title: Documentation Policy and Procedure Specialist (25053)

Location:  Oregon, Washington, Utah, Idaho, Arizona, Nevada, Texas, Montana, or Wisconsin.United States

Job Description:

Candidates hired for remote positions must reside in Oregon, Washington, Utah, Idaho, Arizona, Nevada, Texas, Montana, or Wisconsin.

Exemption Status

Non-Exempt

Management Level

n/a

Direct Reports

n/a

Manager Title

Director, Operations

Department

Claims

Requisition

25053

Pay & Benefits

Estimated hiring range $28.23 - $34.51 / hour, 5% bonus target, full benefits. 

Posting Notes

This is a fully remote position, but you must reside in one of the 9 listed states.

Job Summary

The Policy and Procedure Administrator is responsible for developing, implementing, and maintaining infrastructure to support policies and procedures for Operations departments such as Claims, Payment Integrity, Enrollment and Clinical Operations. Core areas of focus include coordination of policies and procedures, documentation reviews, and proactive monitoring. This position is also responsible for maintaining awareness of potential regulatory or other changes that could impact internal oversight activities.

Essential Responsibilities

• Track and communicate changes to regulatory requirements and work with operational managers to update documentation.
• Lead, guide and manage the operations document committees to meet goals and objectives.
• Make recommendations for creation of, or improvement upon, policies and procedures to improve oversight for high quality care and compliance with contractual and regulatory requirements from multiple sources.
• Manage all aspects of the documentation process, including planning, content maintenance, timely annual reviews, and publishing.
• Receives and reviews requests to create new policies and procedures.
• Analyze proposed policies to determine if they are a policy, procedure, or other deliverable type and directs policy owners through the appropriate approval process according to their scope.
• Assist owners of policies in drafting the policy, identifying all related supporting documents, and coordinating/assisting in the drafting of supporting documents.
• Provide constructive feedback in a timely manner to staff on changes and improvements within documents and document writing.
• Assist in the creation of end-to-end cross-functional process maps and entry into the policy and procedure repository.
• Publish approved polices to the policy and procedure repository.
• Conduct quality control checks to ensure compliance with guidelines, specifications, formats, and deadlines.
• Use writing skills and extraordinary attention to detail to evaluate, uphold, and implement organization content standards.
• Follow internal policies, standard operating procedures, and state and federal regulatory requirements related to policy management and retention; responsible for ensuring all policies and procedures are in compliance with records retention policies.
• Actively manage the operations policy and procedure repository to ensure all documents are reviewed and updated as needed prior to their review due date by all operations staff and cross department staff who are listed as reviewers and approvers.
• Handle inquiries and provide continuing education sessions about drafting, reviewing, and revising policies and procedures to ensure understanding of the defined documentation life cycle.
• Support key managers in Operations Department.
• Monitor and report out key metrics on the document review and approval process.

Organizational Responsibilities

• Perform work in alignment with the organization's mission, vision and values.
• Support the organization's commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.
• Strive to meet annual business goals in support of the organization's strategic goals.
• Adhere to the organization's policies, procedures and other relevant compliance needs.
• Perform other duties as needed.

Experience and/or Education

Required

• Minimum 2 years' experience working with healthcare regulations relating to Medicaid or Medicare
• Minimum 6 months' experience writing and/or editing corporate policies and procedures, operations manuals
• Experience with SharePoint and PolicyTech or other document management systems

Knowledge, Skills and Abilities Required

Knowledge

• Understanding of federal Medicare regulations and state Medicaid rules (OARs)

Skills and Abilities

• Strong ability to communicate information effectively both verbally and in writing in an individual or group setting
• Ability to draft, edit, and educate on policies and procedures
• Strong interpersonal skills
• Proficient in Microsoft Word, Excel, Power Point Windows and SharePoint
• Strong problem solving, organizational and detail orientation skills
• Effective coordination and collaboration skills
• Ability to be self-directed and work independently with little supervision
• Ability to maintain professional relationships with internal staff and departments
• Ability to work effectively with diverse individuals and groups
• Ability to learn, focus, understand, and evaluate information and determine appropriate actions
• Ability to accept direction and feedback, as well as tolerate and manage stress
• Ability to see, read, hear, speak clearly, and perform repetitive finger and wrist movement for at least 6 hours/day

Working Conditions

Work Environment(s): ☒ Indoor/Office ☐ Community ☐ Facilities/Security ☐ Outdoor Exposure

Member/Patient Facing: ☒ No ☐ Telephonic ☐ In Person

Hazards: May include, but not limited to, physical and ergonomic hazards.

Equipment: General office equipment

Travel: May include occasional required or optional travel outside of the workplace; the employee's personal vehicle, local transit or other means of transportation may be used.

Work Location: Work from home

Candidates of color are strongly encouraged to apply. CareOregon is committed to building a linguistically and culturally diverse and inclusive work environment.

Veterans are strongly encouraged to apply.

We are an equal opportunity employer. CareOregon considers all candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.

Visa sponsorship is not available at this time.