Data Entry Specialist

Title: DATA ENTRY SPECIALIST - TEMP

Location:

Callen-Lorde Community Health Center - Manhattan - New York, NY 10011

Overview

Salary Range

$25.00 - $25.00 Hourly

Position Type

Full Time

Job Shift

Day

Category

Health Care

Description

About Us 

Callen-Lorde is the global leader in LGBTQ+ healthcare. Since the days of Stonewall, we have been transforming lives in LGBTQ+ communities through excellent comprehensive care, provided free of judgment and regardless of ability to pay. In addition, we are continuously pioneering research, advocacy and education to drive positive change around the world, because we believe healthcare is a human right.

Our Mission 

Callen-Lorde Community Health Center provides sensitive, quality health care and related services targeted to New York’s lesbian, gay, bisexual, and transgender communities — in all their diversity — regardless of ability to pay. To further this mission, Callen-Lorde promotes health education and wellness, and advocates for LGBTQ+ health issues.

 

About the Role:

The Data Entry Specialist provides essential data entry, CRM, and administrative support to the Development team. This role is responsible for maintaining the accuracy, integrity, and organization of donor and institutional funding data across multiple systems, including Bloomerang, SharePoint, Asana, and related tracking tools. The Data Entry Specialist plays a key role in supporting fundraising operations, database hygiene, and institutional giving record-keeping, enabling the Development team to operate efficiently, accurately, and strategically.

Key Responsibilities

Data Entry and CRM Support

• Manage returned mail processes, including researching, verifying, and updating donor addresses.

• Identify and correct inaccurate, incomplete, or outdated donor and contact records in Bloomerang.

• Support ongoing database hygiene efforts, including duplicate record review, data clean-up, and standardization.

• Ensure donor and prospect records are accurate, complete, and consistently maintained across all systems.

Institutional Giving Data Support

• Review historical foundation and corporate grant proposals, reports, budgets, and award documentation to extract key data such as grant purpose, award amounts, reporting deadlines, and deliverables.

• Enter and maintain institutional funding data in centralized tracking tools and spreadsheets.

• Cross-reference institutional records across SharePoint, Asana, and Bloomerang to identify and resolve missing, inconsistent, incomplete, or duplicate information.

• Update funder contact details and grant records to support accurate reporting, stewardship, and compliance.

General Development and Administrative Support

• Provide general administrative and operational support to the Development team as needed.

• Assist with organizing digital files, documentation, and shared resources to support efficient team workflows.

• Contribute to maintaining organized, accurate, and effective development operations.

• Perform other related duties as assigned.

Work Schedule:

This is a temporary (90 days) full-time hybrid position. Monday - Friday 9am - 5pm. 

 

Benefits: 

Salary will be accompanied by the following benefits package including an exceptional low cost medical plan option for you, your spouse/domestic partner and/or your family, dental insurance, vision insurance, no cost life insurance, short- and long-term disability insurance, Flexible Spending Account, Tuition Assistance, commuter benefits, a generous paid time off plan, and a 403B retirement savings plan. 

Qualifications

• High school diploma or equivalent

• Coursework or training in data entry, nonprofit administration, or related fields preferred.

• 1+ year of experience in data entry, database support, or administrative roles, preferably in a nonprofit or fundraising environment

• Comfort working with CRM systems; experience with Bloomerang or similar fundraising databases preferred.

• Proficiency in basic administrative software including Microsoft Excel, Word, Outlook, Teams, and Adobe Acrobat.

• Ability to create and maintain data tracking systems and monitor progress towards deliverables.

• Must live within the Tri-State Area

Desired Characteristics, Skills

• Organizational Skills: Ability to organize and prioritize tasks effectively to meet deadlines and manage workload efficiently.

• Communication Skills: Strong verbal and written communication skills, with the ability to collaborate effectively with team members and communicate updates or issues as they arise.

• Attention to Detail: Keen attention to detail and a commitment to maintaining data accuracy and integrity throughout the data entry process.

• Confidentiality: Understanding of and commitment to handling sensitive donor and funding information with discretion.

• Flexibility: Ability to adapt to changing priorities and work effectively in a dynamic and fast-paced environment.

• Commitment to the mission of Callen-Lorde.