Creative Project Coordinator

Title: Creative Project Coordinator

Location: Philadelphia PA US

Type: Full-time

Workplace: Hybrid remote

Job Description:

Athena is a marketing consultancy where great ideas take flight. With a blend of strategic thinking, creative vision, and hands-on execution, we partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we’ve delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports. 

Our people make Athena, Athena. As a 2025 Philadelphia Inquirer Top Workplace, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.  

About the Role
We’re looking for a detail-oriented Creative Project Coordinator to support our Project Management team in delivering high-quality creative work across a variety of channels with a focus on print. You’ll play a critical role in keeping timelines tight, assets organized, and communication flowing, helping projects move forward with care and clarity. 

From building project plans and coordinating with print vendors to tracking feedback and deploying final deliverables to platform owners, this role is ideal for someone who thrives on structure, collaboration, and follow-through. 

Requirements

What you’ll be responsible for: 

Project Support & Coordination 

• Assist project managers in day-to-day execution - tracking timelines, deliverables, and statuses 
• Build and maintain project plans and schedules to ensure clarity across workstreams
• Help traffic assets between internal teams and client stakeholders 
• Schedule meetings, capture notes, and follow up on action items
• Support project documentation, including status updates and summaries 

Asset & Workflow Management 

• Manage versioning and organization of creative files 
• Ensure final deliverables are properly proofed, approved, and handed off
• Support QA processes and assist with proofreading when needed 
• Maintain clear naming conventions and structured file systems across projects 

Vendor & Production Coordination 

• Coordinate directly with external vendors, mainly print vendors 
• Track specs, timelines, budgets, and delivery milestones to ensure smooth execution
• Support communication between creative and production teams 
• Help gather necessary assets, confirm production requirements, and troubleshoot any issues 

Process & Team Enablement 

• Contribute to team resources such as templates, checklists, and trackers 
• Help maintain and improve internal creative processes 
• Assist with onboarding new PMs or team members on workflows and tools 
• Offer input on ways to improve efficiency, collaboration, or asset flow 

The skills and experience you should have: 

• 1–3 years of experience in project coordination, production, or creative operations 
• Strong organizational skills and attention to detail 
• The ability to manage multiple timelines, deliverables, and communication threads 
• A team-first, solutions-oriented mindset 
• Excellent verbal and written communication skills 
• Familiarity with project management tools like Workfront, Airtable, or similar 

It's a plus if you have:

• Experience with print production, including vendor coordination and file prep 
• Exposure to creative teams or marketing/brand environments 
• Comfort working in a fast-paced, agency-like setting 
• A calm, proactive energy and a love of keeping things moving 

Benefits

• Medical/Dental benefits including of 1K Health Reimbursement Account
• Matching 401K
• Generous PTO policy
• Substantial Parental Leave Policy
• Hybrid Work Environment (3 days on-site in Camden, NJ or Philadelphia, PA)

Curious about your career path at Athena? This role is within a rapidly growing creative department and the right candidate can excel, produce great work, and have an immediate impact on Athena’s creative product culture and growth.

Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let’s get started.