Contracts Coordinator

Contracts Coordinator

Part Time

Clerical

Remote, US

Requisition ID: 1034

Salary Range:$30.00 To $35.00 Hourly

With a significant mission that makes a difference in people’s lives, you’ll find ONSE a special place to work. Your support and commitment to providing nurses with an environment of continuous learning and patient advocacy is something you will be proud of. 

Since 1975, ONSE has provided a professional community for oncology nurses, developed evidence-based education programs and treatment information, and advocated for patient care to improve the quality of life and outcomes for patients with cancer and their families. Learn more at ons.org.

The Contracts Coordinator supports the day-to-day administration of contracting and licensing agreements. This role assists with preparing and routing contracts, maintaining accurate records, coordinating with internal teams and outside counsel, and ensuring that key deadlines and requirements are consistently met. 

This is a part-time REMOTE (work-from-home) position, approximately 20 hours per week.  Occasional travel to the ONS Headquarters in Pittsburgh, PA throughout the year will be required.

Responsibilities

Contract Administration

• Assist with reviewing, and formatting contracts, amendments, and related documents.
• Ensure contract terms align with ONE’s standard templates, policies, and established guidelines.
• Perform initial review of contracts for completeness before routing for internal approvals or signature.
• Track the status of contracts, policies, and other documents for expiration dates, renewal terms, and required follow-up actions.
• Maintain the contract lifecycle management (CLM) system, ensuring accurate data entry, version control, and document storage.
• Coordinate communication between departments, vendors, and stakeholders regarding contract questions or missing information.
• Serve as the administrative point of contact with outside legal counsel, including managing document exchanges and scheduling, with the exception of employment law matters, which is handled by the Human Resources department.

Licensing & Intellectual Property Support

• Assist with preparing and organizing licensing agreements for the use of ONE intellectual property.
• Gather materials and documentation needed to support licensing requests and approvals.
• Track expiration dates and renewal timelines, submit assets and applications for copyrights, trademarks, patents, and other legal protections, in coordination with legal counsel.

Operational Support & Reporting

• Assist in generating routine reports on contract activity, renewals, and departmental metrics.
• Support process improvements by updating templates, checklists, and workflows.
• Help identify tools or administrative systems that can streamline contract management processes.
• Provide general administrative support to the department, including scheduling, organizing files, and maintaining records
• Demonstrate and support ONE’s commitment to diversity, equity, and inclusion in all customer interactions. 

Required Skills

• Excellent attention to detail and ability to interpret complex contract terms.
• Comfortable managing multiple workflows in a fast-paced environment.
• Strong communication skills with the ability to effectively communicate with a variety of internal and external stakeholders.
• Proficiency with Microsoft Office products

Education and Experience
An equivalent combination of training and experience may be considered in lieu of degree requirements.

• HS Diploma
• 1-3 years of administrative work
• Bachelor's degree in business or health administration is highly preferred.

Pay Range:

Oncology Nursing Society Enterprise (ONSE) uses a market-based approach to pay. Pay rates are established considering the following factors: federal, state, and local minimum wage requirements, job-related skills, experience, qualifications, and market conditions. Our ranges may be modified periodically based on market analysis.

Anticipated Pay Range: $30.00 - $35.00/hr.

Enjoy What Matters Most to You:

• Continuing Education Allowance 
• Flexible Schedules
• Generous Time Off 
• Health and Dental Benefits 
• Modern Eco-Friendly Facility 
• On-Site Gym and Fitness Center 
• Travel Opportunities