Content and Publishing Analyst - Editorial Coordinator

Content & Publishing Analyst – Editorial Coordinator

remote type

Hybrid (8 days/month)

locations

USA - Philadelphia, PA

time type

Full time

job requisition id

R0050637

LOCATION:  Philadelphia PA - Hybrid – 8 days a month in the office

 

OVERVIEW

The Editorial Coordinator, an entry level position, is responsible for applying general business practices to administer the full peer-review life cycle for each submitted article. It requires basic knowledge of journals and is responsible for overseeing the editorial process for an assigned list of STM journals (with solicited and unsolicited content) under guidance from senior level roles. You will support to the author submission, and peer-review processes, and publication of manuscripts using the Editorial Manager submission system according to agreed upon timescales. You will provide administrative and editorial support to journal editors and publishers, addresses journal needs based on real-time metrics, and liaise with vendors to ensure that content meets quality and delivery targets.

 

RESPONSIBILITIES

• Coordinates peer-review process for manuscripts from submission through final disposition.

• Coordinates and troubleshoots initial author submissions, ensures author submissions are complete and include all required ancillary materials, including copyright transfers, permissions, figure files, etc. Provides timely follow up on any missing materials.
• Coordinates timely submission of solicited content from authors.
• Tracks submissions through review process to established turnaround times, follow up and escalate delays.

• Works with, and monitors outside vendors for editorial processing of manuscripts, and production workflow.

• Provides support to production team to ensure issue deadlines are met, including providing escalation support for missing materials or author/editor delays
• Works with publisher and production team to update editorial content of journal websites
• Administers Editorial Manager submission and review system.
• Supports authors, editors, and reviewers with use of the Editorial Manager system
• Assists publisher/ and editors with preparation of annual/semi-annual editorial reports
• Assists in the ongoing development, documentation, and execution of policies and procedures for the Editorial Solutions group to ensure the highest level of quality possible in providing editorial process support to LWW’s publishing customers (society and proprietary)

 

QUALIFICATIONS

Education:  Bachelor’s degree in liberal arts, Communication, English or a related discipline, or equivalent experience 

 

Required Experience:

• 1+ years customer service experience 
• Experience with Microsoft Office software
• 1+ years previous journal editorial experience

 

Preferred Experience: 

• Experience as an administrator with a web-based, peer-review and tracking system (preferably Editorial Manager) 
• Understanding of Web-based software solutions and HTML
• Experience with the creation and editing of audio/visual digital media
• Project-management experience, organizational skills, and follow-up skills.
• Above-average writing and communication skills

 

TRAVEL: 1-2 times a year