Calgary Office Administrator

ICONMA

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  • Date Posted:

    5/7/2025

  • Remote Work Level:

    Hybrid Remote

  • Location:

    Hybrid Remote in Calgary, AB, Canada icon-canada.png

  • Job Type:

    Employee

  • Job Schedule:

    Full-Time

  • Career Level:

    Experienced

  • Travel Required:

    No specification

  • Education Level:

    We're sorry, the employer did not include education information for this job.

  • Salary:

    We're sorry, the employer did not include salary information for this job.

  • Categories:

    Administrative,  Product Manager,  Project Manager,  Operations

  • Benefits:

    Health Insurance, Career Development

About the Role

Title: Calgary Office Administrator#25-62330

$17.48-$0.00 per hourCalgary, AB, Canada

Job Description

Our Client, a Healthcare company, is looking for a Calgary Office Administrator for their Calgary, AB / Hybrid location.

Responsibilities:

  • Manage day-to-day office operations, ensuring a clean, organized, and efficient workspace.
  • Overseeing coordination of routine maintenance and repairs of building systems (HVAC, plumbing, electrical).
  • Managing coordination of downsize and renovations (May-Sept 2025).
  • Ensure the office is compliant with safety regulations, coordinating with EHS and security.
  • Maintain office supplies and equipment, anticipating needs and placing orders as required.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Manage, schedule and coordinate vendor relationships, including working with strategic sourcing for contract negotiations, accounts payable negotiating contracts and ensuring timely payment, or other departments for clarification and solutions.
  • Maintain office filing systems and records, both physical and electronic.
  • Serve as a point of contact for employees, clients, and visitors.
  • Managing access control and visitor management.
  • Communicating office-wide notifications.
  • Coordinate with IT support for office technology.
  • Provide administrative support to the management team.
  • Prepare reports, presentations, and other documents.
  • Assist with onboarding and offboarding processes.
  • Assist with event planning.


Requirements:

  • Admin Support to instruct and remind the work to be done
  • Coordinating
  • Fix printer – Photocopies
  • Go getter to get the work done
  • Need to check and stop when needed and ask
  • Project Administrative coordinator
  • Office Admin
  • MS Office / MS Teams knowledge is good to have


Why Should You Apply?

  • Health Benefits
  • Referral Program
  • Excellent growth and advancement opportunities


As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

 

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