Assistant Meeting Planner

Title: Assistant Meeting Planner

Location: Wake County United States.

Part time

Job Description:

Agency;Commission and Conferences

Division;District Attorneys' Conference

Position Number;65009955

Grade;JB12

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $25,000.00 - $32,500.00

THIS POSITION IS TIME-LIMITED, GRANT FUNDED, FULL-TIME (25 HOURS PER WEEK).

The North Carolina Conference of District Attorneys is seeking a highly organized, detail-oriented Part-Time Meeting Planner to support statewide training programs focused on Special Victim cases, including domestic violence, sexual assault, family violence, and related trauma-informed prosecution topics.

This position plays a critical role in ensuring that prosecutors, law enforcement, and allied professionals receive high-quality, well-coordinated training in some of the most complex and sensitive areas of criminal justice. The ideal candidate is someone who thrives behind the scenes, enjoys managing logistics, and finds purpose in supporting work that truly matters.

This is a 25-hour per week position and an excellent opportunity for someone seeking meaningful part-time work in a collaborative, supportive, and mission-driven environment.

Knowledge Skills and Abilities/Management Preferences

Duties include but are not limited to the following:

Training & Meeting Logistics

• Coordinate logistics for in-person, virtual, and hybrid training programs related to Special Victim prosecutions.

• Assist with planning conferences, workshops, and meetings, including venue coordination, room setups, catering, audiovisual needs, and accessibility considerations.

• Manage registration processes, attendee communications, and event materials.

• Coordinate travel arrangements and lodging for speakers, faculty, and staff as needed.

• Submit CLE sponsor applications and attendance documentation.

Program Support

• Work closely with Conference staff, trainers, and subject-matter experts to support training goals and timelines.

• Prepare agendas, schedules, participant packets, and training materials.

• Assist with post-training tasks, including evaluations, attendance tracking, and reporting requirements.

Communication & Coordination

• Serve as a point of contact for training participants, speakers, vendors, and partners.

• Communicate clearly and professionally with prosecutors, law enforcement, and allied professionals statewide.

• Maintain organized records related to training events, vendors, and expenses.

Administrative & Grant Support

• Assist with tracking expenses and maintaining documentation in support of grant-funded training programs.

• Support compliance with applicable grant and reporting requirements.

• Help identify opportunities to streamline processes and improve the training experience for participants.

Knowledge Skills and Abilities/Management Preferences

Knowledge Of

• Meeting planning, event coordination, or conference support.

• Professional training environments, preferably within the legal, public safety, or nonprofit sectors.

• Sensitivity to trauma-informed work and training programs related to Special Victim cases.

Skill In

• Organization, scheduling, and attention to detail.

• Clear written and verbal communication.

• Managing multiple projects and deadlines simultaneously.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms.

Ability To

• Work independently while collaborating closely with a team.

• Anticipate needs and proactively solve logistical challenges.

• Maintain professionalism and discretion when supporting sensitive subject matter.

• Adapt to changing priorities in a fast-paced training environment.

• Travel in-state for trainings (some overnight travel required).

Why Join the Conference of District Attorneys?

The Conference of District Attorneys is a team-oriented organization committed to excellence, service, and supporting those who do difficult work on behalf of victims and communities.

• Meaningful Mission: Your work supports training in domestic violence, sexual assault, and family violence - areas where thoughtful preparation truly matters.

• Supportive & Collaborative Team: We value trust, respect, and working together.

• Flexible, Part-Time Schedule: This role is not remote and requires regular on-site presence. However, this 25-hour/week position is designed to support work-life blend.

• Professional Impact: Help ensure high-quality training for prosecutors and partners statewide.

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility. To learn more, click on these links:

E-Verify Participation

E-Verify Participation (Spanish)

Right to Work

Right to Work (Spanish)

Dominikii Coleman

NC Administrative Office of the Courts

Human Resources Division

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Graduation from high school or high school equivalency certificate and two (2) years of legal secretarial experience.

Management Preferences:

• Experience planning meetings, trainings, or conferences.

• Experience supporting legal, law enforcement, victim advocacy, or nonprofit organizations.

• Familiarity with grant-funded programs is a plus.

• Strong customer-service mindset and comfort working with diverse stakeholders.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.