Administrative Specialist II

Title: Administrative Specialist II

Location: Raleigh United States

Job Description:

Are you passionate about a clean energy future and want to make a difference?

DEQ has an open opportunity for an Administrative Specialist II.

•  It is full-time (40 hours per week) with State Benefits *

This position currently qualifies for a hybrid telework option with routine office and remote workdays. The NC Department of Environmental Quality trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

The Administrative Specialist plays a crucial role in supporting the day-to-day operations of the State Energy Office by providing any needed administrative support. This position is responsible for performing a wide range of administrative tasks including coordinating meetings, handling correspondence, maintaining office systems and supplies, and assisting with the preparation of reports and documents. The administrative specialist serves as the Office Manager and ensures the office operations run smoothly while contributing to the productivity and success of the State Energy Office.

Key Responsibilities: 

• Assists with and provide support for energy efficiency, renewable energy, environmental and energy policy programs and projects. This includes developing schedules, taking meeting transcriptions and minutes, creating meeting summaries, and providing any needed administrative support.·
• Develops, writes, and maintains office work procedures and policies including onboarding and offboarding, as well as assisting with the smooth transition of new hires.
• Assists with travel authorizations and reimbursements, Human Resources requests, and tracking public inquiries for the Office. 
• Assists the Business Team with contractual agreements, tracking and monitoring executed contracts, invoice processing and other financial actions for energy programs.  
• Manages the State Heating Oil and Propane Price Survey Report Program by collecting supply and price data.
• Completes inventory reports and compiles annual Fixed-Asset Report; serves as first point-of-contact for the State Energy Office to both internal and external customers; plans and coordinates various staff meetings, retreats and trainings; and assists staff with the management of various energy programs, as needed

The State Energy Office:

The DEQ State Energy Office serves as the agent of energy planning and program development to ensure a sustainable energy future for the citizens of North Carolina. This Division provides services and technical expertise on energy efficiency, encourages the growth and development of the state's energy economy, and works to increase the use of renewable energy and alternative fuels. The State Energy Office supports energy efficiency in public buildings by assisting North Carolina governmental units manage the use and cost of electricity, water, and other utilities in their facilities. The State Energy Office provides programs, services, and technical expertise for advancing energy efficiency, increasing alternative energy and fuel sources, providing educational opportunities for the public, state and local governments, universities, schools, and businesses, and working closely with other state agencies in responding to energy emergencies during natural disasters and supply interruptions.

The NC Department of Environmental Quality:

The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. The North Carolina Department of Environmental Quality (DEQ) is the lead stewardship agency for the protection of North Carolina's environmental resources. The organization, which has offices from the mountains to the coast, administers regulatory programs designed to protect air quality, water quality, and the public's health, and works to advance in all-of-the-above energy strategy that fits North Carolina's needs. DEQ also offers technical assistance to businesses, farmers, local governments, and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the state's school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life. Please visit our website at the Department of Environmental Quality for more information. 

If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

This position is located at: Green Square Complex - 217 W. Jones St. Raleigh, NC 27603

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position.   We will not review resumes in lieu of Experience and Education listed on the application.  Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities. (Note: These links refer to Dept. of Public Safety process; this process is the same for Dept. of Environmental Quality.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Demonstrated experience in collecting and/or processing data.
• Demonstrated experience in preparing reports, and/or presentations.
• Demonstrated experience in recording financial data.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

The North Carolina Department of Environmental Quality (DEQ) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders.  

DEQ uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

• Applicants seeking Veteran's Preference must attach a DD-214, Certificate of Release or Discharge from Active Duty, to their applications.
• If applicants earned college credit hours but did not complete a degree program, they must attach an official transcript to each application to receive credit for this education.
• If applicants earned a foreign degree, foreign degrees require an official evaluation for U.S. equivalency and must be submitted to Human Resources for verification. There are several organizations that perform this specialized service, feel free to use any service of your choosing. 

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status."  If you are selected for an interview, you will be contacted by management.  If you are no longer under consideration, you will receive an email notification.