Administrative Specialist

Administrative Specialist

Location US-ID2025-1304

Category Legal

Position Type Full-Time

Job Type Remote

Role Summary

This position is responsible for professional communication with customers, effective utilization of Integreon’s workflow management tools, establish project priority to meet deadlines, and will work with Integreon Associates to appropriately assign projects to meet client needs.

This position works up to 40 hours weekly on a specific assigned shift. The employee is responsible for accurate and timely completion of the principal responsibilities listed below.

Responsibilities and Duties

• Working with Integreon Associates to assign project work as needed to meet client needs.
• Answering customer phones and responding to customer e-mail with professional and concise communication regarding project status.
• Monitoring e-mail inboxes for incoming projects and setting up projects using a workflow management tool. They may also assist in coordinating, prioritizing and monitoring incoming projects.
• Managing and prioritizing projects to meet deadlines.
• Working to support Intake Administrative Specialists with other duties as assigned.
• Maintaining and supporting ISO standards through creation and updating of documentation and compliance with all security standards..
• Responsible for maintaining and supporting ISO standards through creation and updating of documentation and compliance with all security standards.

Required Skills/Abilities

• Must be able to demonstrate expert level skill in Microsoft office suite of products for word processing, spreadsheet and database as well as Adobe Acrobat.
• Must have previous experience with or ability to learn Oracle.
• Must be able to operate standard office equipment, such as telephone, personal computers, office machines and adding machines.
• Must be able to multi- task and oversee multiple projects at any given time as well as perform accurately under time pressures and constraints.
• Ability to maintain confidential information and work in fast paced, dynamic and creative organization.
• Must possess the ability to communicate effectively with employees and customers in friendly, pleasant manner. Must possess skills of a detailed oriented, well-organized, self- motivated, problem solver who can work independently.
• Must be able to operate with confidential information.
• Must be an excellent record keeper and process the position requirements with little direction.
• Must be able to follow processes and instructions as outlined by client.

Education and Experience

• 2-year degree or certification in office related work, or a minimum of 4-5 years of office related work experience
• 1-2 years of computer related experience

Benefits

Health, vision, dental, 401k, PTO and tuition discount