Administrative Secretary - Museum

Title: Administrative Secretary - Museum

Location: Ketchikan AK United States

Job Description:

ADMINISTRATIVE SECRETARY for the City of Ketchikan

Regular, part-time 30/hours per week; work schedule negotiable;

$25.19 - $25.97/Hr DOQ, plus excellent benefits, which includes 2-weeks of vacation, 12 days of sick leave, 10 holidays and 4 open/floating holidays your first year.

The Administrative Secretary classification is distinguished from the Administrative Clerk class in that incumbents in the Administrative Secretary class perform significant technical and specialized administrative and office support functions with minimal direction and supervision, in addition to providing general clerical support. Incumbents in the Administrative Secretary classification perform difficult, responsible, and specialized office and administrative support functions requiring a thorough knowledge of departmental regulations, policies, and procedures. Assigned work requires the use of initiative and judgment in selecting appropriate work methods, interacting with and handling complaints from customers, parties of interest, and the public, and in solving non-routine problems based on knowledge gained through experience.

The Administrative Secretary classification is distinguished from the Administrative Assistant class in that incumbents in the Administrative Assistant class perform more difficult and complex administrative support tasks involving a thorough knowledge of the policies and procedures for their functional areas with a significant degree of independent judgment. Incumbents in the Administrative Assistant class are assigned significant responsibility for carrying out administrative and office secretarial duties, frequently of a complex, highly sensitive, and confidential nature in an assigned functional area, often in a rapidly changing environment. Incumbents may also supervise a small number of staff and perform technical duties in support of assigned operations. The Museum Department collects, preserves, researches, and exhibits Ketchikan area historical archival and ethnographic materials. The Administrative Secretary - Museum contributes to Departmental operations by performing responsible and difficult clerical and secretarial duties in support of the Museum Department.

The Administrative Secretary - Museum must perform these duties in a manner that reflects positively on the City and the Department. He/she is responsible for maintaining a level of professional expertise and image that promotes efficient use of the resources available to the Department

Provides independent administrative and office support functions requiring knowledge of departmental regulations, policies and procedures.Three years of increasingly responsible clerical, office administrative, or secretarial experience

Requires:

Knowledge of:

Organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. Office procedures, methods, and equipment including computers. Computer applications such as word processing, spreadsheets, and databases. Basic principles and practices of fiscal, statistical, and administrative research and report preparation. Principles and practices of sound business communication.

Principles of business letter writing and basic report preparation. Basic principles and practices of budget preparation and administration. Records management principles and procedures including record keeping and filing principles and practices. Methods and techniques of proper phone etiquette. Mathematical principles. English usage, spelling, grammar, and punctuation. Customer service and public relations methods and techniques. Ability to: Perform a variety of responsible and difficult clerical and secretarial duties and activities of a general and specialized nature in support of the assigned department, division, or program area.

Education and Experience Guidelines 

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training: Equivalent to completion of the twelfth grade. Supplemental training in secretarial science or a related field is desirable. Experience: Three years of increasingly responsible clerical, office administrative, or secretarial experience. Experience in a municipal government setting is desirable.