Administrative Assistant, Staff

Title: Administrative Assistant, Staff

Location: San Diego United States

Job Description:

Job Description: Top 5 Required Skills (These are not preferred skills. If the candidate does not have these required skills, they will be rejected completely)

1. 5+ years experience with external executives as well as company personnel at all levels

2. Ability to work independently with little to no supervision

3. Strong Microsoft Office Suite skills, including Word, Excel and Powerpoint

4. Experience with building strong working relationships with other administrative staff

5. Ability to handle subjects of critical and confidential nature

Technologies:

Microsoft Office Suite

SAP

Sharepoint

Required Education:

High School Diploma

Physical Requirements (Lifting, outdoor work, travel):

N/A

Driving Requirements: Please complete below:

N/A

Key Words:

Executive Assistant Administrative Assistant

Office

Job Description:

This position is for an Administrative Assistant for a Senior Vice President. This person will be responsible for the following duties:

• Provides complex assistance and support to a Senior Vice President at Qualcomm.
• Acts as an information source for departmental/company policies and procedures.
• Compiles information from various sources and prepares complex correspondence, reports, spreadsheets, and presentations with the appropriate syntax and grammar.
• Managers advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.
• Expertly completes various office tasks (e.g., iProc creation, using Pcard, maintaining office files, supplier and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.)
• Coordinates advanced domestic and complex international travel (flights, hotel, rental car, etc.) for multiple travelers and trips with multiple connection and countries. This includes advanced understanding of visas and documentation as well as expense reconciliation.
• Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external phone calls.
• Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.
• Provides direction to other administrative employees.
• Recommends creative ways to improve existing methods that increase administrative efficiencies, identifies ways to translate others ideas to solutions and procedures.

PREFERRED EDUCATION:

Associates Degree in Office Administration

Comments for Suppliers: Qty of Submittals:

3 candidates per supplier

Comments for Suppliers:

How many rounds of interviews should be expected?

3

Work Location: (Pick One)

• Hybrid (working from home and in office)

Located in San Diego, CA, with an onsite presence of 3 days per week. This could change based on needs. Needs to be a somewhat local candidate.

Shift: Hour/Days of Work

9-6 PM PST