Administrative Assistant IV - Human Resources

Title: Administrative Assistant IV - Human Resources

Location: Minneapolis, MN, 55401

Full time

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? Aposition at Xcel Energy could be just what you're looking for.

 

 

Position Summary

Performs a wide variety of secretarial services for executive. Handles details and assignments of a confidential and complex nature. Handles details and assignments of a routine nature within agreed upon limits using established guidelines and procedures. Relieves executive of administrative duties. Exercises independent judgment and initiative within agreed upon limits. This position requires a hybrid work schedule with Tuesday, Wednesday, Thursday on-site in the Minneapolis office.

Essential Responsibilities

• Design, create, edit research and analyze various reports, charts and graphs. Communicates results with the Vice President and department direct reports. Interface with corporate departments.

• Handles highly confidential matters. Takes action during executive's absence from office and exercises own initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled effectively.

• Coordinate and develop presentations, create and edit correspondence and other documents. Conducts special projects requiring research and report development. Research may require collection and analysis of data to make recommendations.

• Greets and directs customers and visitors, answers routine questions and directs to appropriate personnel. Maintains confidential files, expense reports, time records. Assimilates data and information from various sources for the department. Check data input for accuracy and corrects errors.

• Identifies computer applications to perform required duties in the most effective manner such as statistical reports, tracking systems, presentations, and word documents.

• Arranges schedules of management staff, make appointments, travel arrangements and meetings.

• Develop and provide training in areas of office expertise. Design and administer office procedures. Evaluate and revise procedures as necessary to improve office efficiency.

• Maintain shared spaces, such as the kitchen, ensuring they are stocked and clean. Manage inventory of supplies and coordinate with vendors for replenishments.

Minimum Requirements

• Requires Associates Degree, Professional Secretarial Certification or equivalent and five plus years of experience.

• Requires a broad knowledge of HR department operations and policies.

• Proficient in the use ofMS Office 360; MS Teams; MS Word; PowerPoint; Microsoft Applications; Travel Management; Expense Management; SAP and additional platforms.

 

Preferred Qualifications

 

• At least two years within a Human Resources function.

• Experience working for a large corporation.

• Strong project management skills, with ability to coordinate and oversee multiple projects simultaneously.

• Excellent communication skills, both written and verbal, with the ability to effectively interact with all levels of the organization.

• Proficiency in AI tools and technologies, with the ability to leverage AI for process improvements and data analysis.

 

The anticipated starting base pay for this position is: $30.00 to $35.00 per hour

This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave