Administrative Assistant III

Title: Administrative Assistant 3

Salary

$47,100.00 - $61,644.00 Annually

Location 

Thurston County – Lacey, WA

Job Type

Full Time - Permanent

Remote Employment

Flexible/Hybrid

Job Number

25-WGS-05

Department

Gambling Commission

Division

Job Description:

The agency reserves the right to make a hiring decision at any time.  It is in the applicant’s best interest to submit an application as soon as possible.

The Washington State Gambling Commission currently has a rare opportunity for three (3) positions in three different program areas.

Position #1: This Administrative Assistant 3 (AA3) position primarily supports the Licensing and Electronic Gambling Lab (EGL) units, a unit that is responsible for ensuring that licensees are qualified, gambling activities are operated in accordance with rules and laws, and all gambling equipment meets the requirements in tribal compacts, RCWs and WAC rules.

Under the supervision of the Licensing Agent in Charge (AIC), the AA3 provides complex administrative support for the Licensing AIC and EGL Administrator and coordinates the day-to-day administrative functions of each unit. The AA3 is responsible for coordinating the gambling self-exclusion program, coordinating the non-tribal and tribal gambling equipment submissions, being the administrator for various law enforcement databases used by staff for criminal history. 

Position #2: This Administrative Assistant 3 (AA3) position primarily supports the Tribal Relations and Tribal Gaming Units and may support other agency units related to tribal tasks.  The position takes direction and instruction from both the Tribal Liaison (TL) and Tribal Gaming Unit (TGU) Agent in Charge (AIC).  

This position provides complex administrative support for both units and coordinates day-to-day administrative functions, high priority projects, and assignments. This position is responsible for facilitating effective operations of these units, enabling the TL to focus on policy issues related to tribal relations and enabling the TGU AIC and staff to focus on monitoring and regulating tribal gaming in support of the agency's mission to protect the public by ensuring gambling is legal and honest. This position has delegated authority to respond to internal issues and requests involving the operations of the named units, as well as to establish and maintain schedules and priorities.

Position #3: This Administrative Assistant 3 (AA3) position primarily supports the Legal & Records, Legislative and Training Units.  

Under the supervision of the Legal & Records Manager, this position also takes direction and instruction from the Legislative & Rules Manager and the Professional Standards & Training Unit Supervisor. This position provides complex administrative support for these units and coordinates day-to-day administrative functions, high priority projects, and assignments. This position is responsible for coordinating the scheduling and logistics of employee (agent and civilian) orientation and training, managing the agency's WASPC accreditation process and providing support for agency rules process, maintaining all agency training records, assisting with legislative bill tracking, rule notices, managing and coordinating legal notices, purchasing and inventory control, and completing special projects assigned. This position has delegated authority to respond to internal issues and requests involving the operations of the named units, as well as to establish and maintain schedules and priorities.  (Detailed job description can be provided upon request or at time of interview, if selected)

If you are looking for a new challenge and opportunity, are comfortable balancing competing deadlines, able to prioritize and work independently, don’t miss these opportunities.   

These full-time Administrative Assistant positions are located in our Headquarters Office in Lacey, WA and may be eligible for a telework/in-office hybrid schedule. You should live within a commutable distance of our Lacey office because this will be your assigned work location.  
Who we are:

The Washington State Gambling Commission is a state accredited; limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest.  We are the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of Tribal, commercial, and nonprofit businesses.

Why Join Our Team:  We are a small agency with approximately 120 employees. If you are interested in working in an environment where employee voices matter and employees are recognized for their contributions, this may be the agency for you! 

We are committed to equity, diversity, and inclusion, fostering an inclusive work environment. 

As a Washington state agency, we offer: 

• Statewide Employee Business Resource Groups that bring together groups of employees with a common interest or characteristic.
• Professional development opportunities.
• Educational and career development aid.
• Public Service Loan Forgiveness Eligibility.
• A comprehensive benefits package designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more.

Qualifications

High school diploma or GED; AND
 
Three years of progressively responsible experience in office, clerical, bookkeeping or general administrative work; OR
 
Formal education and/or training in office or clerical occupations, bookkeeping or accounting may substitute year-for-year for the experience requirement.

Supplemental Information

The Gambling Commission is a licensing, regulatory, and law enforcement agency.   Applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting.  Information obtained from background checks will not necessarily preclude employment.  Applicants will be required to sign a release authorizing the background investigations.  

If hired, employees must adhere to agency policy of prohibiting employees from serving as officers or managers of any corporation or organization that conducts a gambling activity. Employees may not gamble in any gambling licensed activities in the state of Washington.
 
HOW TO APPLY

Interested candidates may apply by submitting the following items: 

• A complete application.
• Introductory letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
• Provide at least three (3) professional references with current contact information as part of your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• NOTE: As part of our hiring process, we require an employment reference for the preferred candidate from their current or most recent supervisor. If the preferred candidate is a current or recent state employee, we will also review the personnel file as part of our process. References are typically contacted after interviews.

General suggestions for creating a good application packet

• Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications. 
• Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'. 
• Specifically include all your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills. 

Do NOT include your salary history. Wage/salary depends on qualifications or, if applicable, rules of promotion.

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.