Administrative Assistant II, ICU, Surgery

Administrative Assistant II - ICU/Surgery

Remote

Newton-MA

Part time

RQ4027889

Site: Newton-Wellesley Hospital

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care.

We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department.

Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.

Essential Functions
-Prepare reports, meeting minutes and correspondence.
-Create and edit documents, spreadsheets and presentations.
-Manage schedules, arrange appointments and itineraries.
-Coordinate meetings, travel, conference calls, and complete expense reports.
-Answer and transfer phone calls.
-May perform transcription and proofread and edit literature, prepare applications for department.
-Remain knowledgeable of business unit policies.
-May make contacts of a sensitive, complex, and confidential nature.
-Completes routine tasks under moderate supervision.

Required for All Jobs
-Performs other duties as assigned
-Complies with all policies and standards
-Does this position require Patient Care (indirect/direct)? No

Qualifications

Education
-High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred

Can this role accept experience in lieu of a degree? No

Experience
-Administrative Assistant or Secretarial Experience 2-3 years required

Knowledge, Skills & Abilities
-Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
-Proficiency in MS Office.
-Ability to proofread and edit written documents.
-Ability to use phone system.
-Managing one's own time and the time of others.
-Strong verbal & written communication skills.
-Strong interpersonal, written and oral skills.
-Ability to use standard office equipment.
-Familiarity with medical terminology.

Remote Type Remote

Work Location 2000 Washington Street

Scheduled Weekly Hours 20

Employee Type Regular

Work Shift Day (United States of America)

Pay Range $17.36 - $24.79/Hourly

Grade 3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors.

The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package.

In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.