Administrative Assistant

Administrative Assistant (ETS) | Temporary

Job Number

159994

Job Type

Temporary Part-Time

Division

Affiliated Organizations

Department

Georgia Humanities Council

Job Category

Administrative and Business Support

Campus Location (For Posting) : Location

US-GA-Atlanta

Location : Name

Georgia Humanities Council

Remote Work Classification

Hybrid Remote

Health and Safety Information

Description

The Administrative Assistant will support the work of Georgia Humanities, an affiliate of Emory University and the National Endowment for the Humanities. This temporary, part time role may evolve into a permanent position based on organizational needs and candidate fit.

KEY RESPONSIBILITIES:

• Ensures office activities comply with Emory policies and procedures.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• Monitors or maintains budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Monitors audits and reconcile departmental accounts.
• Researches and creates new accounts and codes.
• May prepare journal transactions, balances accounts, reconciles errors and takes corrective action.
• Maintains databases and assimilates financial and statistical data.
• Coordinates invoice preparation, payables and/or receivables.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

Shift: Tues - Thurs: 9:30am - 6:00pm, Wednesday optional remote day

MINIMUM QUALIFICATIONS:

• Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.