Administrative Assistant - CAD

Title: Administrative Assistant - CAD Americas

Location: Allentown PA United States

time type: Full time

job requisition id: R43284

Job Description:

Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us.

This position will interface with all levels of the organization in the Americas and throughout the world. The role includes the handling of confidential information with absolute discretion. The position will support the Allentown site by collaborating with and backing up other Administrative Assistants at the site.

RESPONSIBILITIES

CAD Site Administration

• Register visitors to Allentown site

• Organize hotels and ground transportation for visiting international guests

• Meeting support: help CAD employees book conference rooms; organize rooms, catering and drinks for meetings as needed

• Support all aspects of on-boarding new employees / contractors after initial orientation, including computer set-up and troubleshooting, non-technical tours of the area, introductions to colleagues, get acquainted meetings with key colleagues, uniform and business card orders as needed, general acclimation to the area, badge access, mailing lists, systems orientation, etc

• Support transfers and off-boarding as needed for the topics above.

• Manage office mail and packages - this includes scanning invoices to Accounts Payable and distributing mail to other office colleagues

• Updating standard PPT / Excel documents (ex. cost center, org charts, training)

• Create customer letters and coordinate sending them with Sales and Marketing

Purchasing and Supply

• Manage and coordinate procurement of supplies for CAD Allentown and remote employees in the region.

• Collaborate and advise colleagues to determine appropriate purchasing methods, using comprehensive knowledge of Ariba, Invoice Payment, Procurement Card, Parcel Card, Concur, and multiple SAP transactions.

• Manage multiple IVT items, including forwarding, conditionally approving, goods receipt, G/L accounting, internal invoice troubleshooting.

Support of VP, GM CAD Americas and North American Business Director

• Coordinate, collaborate and organize events, including team building, training sessions, workshops, etc.

• Maintain all aspects of calendar management - Scheduling and coordinating internal, external, and face to face meetings and events. Processing meeting invitations and reschedules. Meeting scheduling for ad hoc and recurring departmental meetings.

• Create travel itineraries for travel utilizing Concur and manual processes as needed.

• Outlook e-mail management as needed · Provide similar support to other CAD Leadership as needed, time permitting.

Events

• Workshops / Training / Team Building / Customer Events

• Manage and coordinate events on-site and off-site that include internal and external customers and/or colleagues domestically and internationally.

• Arrange conference rooms, refreshments and/or meals, audio/visual equipment, flowers, supplies, invitations, RSVPs, gifts, transportation, and accommodations, as needed.

Other tasks as assigned

• This position requires flexibility and cooperation across a wide range of tasks

REQUIREMENTS

Education and Experience:

• The individual filling this position should have 5+ years of Administrative Assistant experience.

• Demonstrated experience working in a corporate environment supporting senior leadership.

• Associate or Bachelor degree or equivalent experience..

• Skilled user of PowerPoint, Word, Excel, SharePoint, and Teams, SAP is a plus

• Strong written and verbal communication skills in English and interpersonal effectiveness. Demonstrated customer focus.

• Must be detail-oriented and possess solid organizational skills. Must be able to work independently, manage multiple priorities and meet deadlines

• Note: This position is viewed as a contact by executives and their administrative assistants globally. This person must be highly professional, responsive and proactive

The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations.

Your Talent Acquisition Manager:

Wenda Cenexant [C]

Company is

Evonik Corporation