Administrative Assistant

Title: Administrative Assistant

Location: Shawnee United States

Job ID

218458

Location

Shawnee County

Full/Part Time

Part-Time

Agency

Kansas Historical Society

Job Description:

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes: Open Until Filled

Required documents uploaded by:

Agency Information: Kansas Historical Society

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Classified

Full-Time/Part-Time: Part-Time

Regular/Temporary: Temporary

Work Schedule: Monday through Friday, 1 p.m. to 5 p.m.

Eligible to Receive Benefits: no

Veterans' Preference Eligible: yes

Search Keywords:

Compensation: $15.03

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary: This position will work Monday through Friday from 1:00 p.m. to 5:00 p.m. each week. This position is responsible for answering the Kansas Historical Society's main phone and directing calls to the appropriate individual and division. The person will be responsible for greeting and assisting customers as they enter the building.

Job Responsibilities may include but are not limited to the following: This position will also provide a variety of clerical duties associated with the different divisions within the agency. Some of the duties will include working with databases and accounting systems, working with electronic communications such as Constant Contact, and transcribing important historic documents. The successful candidate will need to be proficient in data entry and accuracy, be able to take instructions both verbally and in writing, and clearly communicate with customers and staff in person and on the phone. Knowledge of Word and Excel is also preferred.

Qualifications

• Education:

Licensing & Certification:

Minimum Qualifications:

Preferred Qualifications:

Post-Offer, Pre-employment Requirements:

Recruiter Contact Information

Name: Caryn Kramer

Email: caryn.kramer@ks.gov

Phone: 785/272-8681 ext. 204

Mailing Address: Kansas Historical Society, 6425 SW 6th Avenue, Topeka, KS 66615

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email - sent to the Preferred email on the My Contact Information page

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts

DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

• Application
• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.