Administrative Assistant

Administrative Assistant

Remote - United States

Full time

JR25-2828

Position Summary

What will your job entail?

Job Responsibilities:
• Coordinate and manage the executive’s calendar, scheduling appointments, meetings, and travel arrangements to ensure efficient time management.
• Organize and prepare for meetings, including drafting agendas, booking meeting rooms, and arranging catering and audiovisual equipment.
• Screen and manage incoming calls, emails, and correspondence, responding on behalf of the executive when appropriate.
• Prepare and edit documents, reports, presentations, and other materials for executive meetings and communications.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Handle sensitive and confidential information with discretion and ensure that all communications and documents are secure.
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
• Assist with special projects and initiatives, providing administrative support and coordinating project activities as needed.
• Build and maintain positive relationships with internal and external stakeholders, acting as a liaison between the executive and other parties.
• Oversee the executive’s office operations, including ordering supplies, managing files, and ensuring a well-organized work environment.

Work Experience and Education:
· Bachelor’s degree in Business Administration, Communications, or a related field a minimum of 1 year of related experience; or an advanced degree without experience; or equivalent work experience.

Licenses & Certifications:
· Microsoft Office Specialist (MOS) or Certified Administrative Professional (CAP) is preferred.

Technical/Functional Skills:
· Event Planning
· Calendar Management
· Office Supply Management
· Customer Service
· Administrative
· Meet Deadlines
· MS Office Word
· MS Office Excel
· MS Office Visio

Behavioral Skills:
· Effective Communication
· Interpersonal Skills
· Attention to Detail
· Decision Making
· Problem-Solving
· Continuous Learning

How We Support Our Teammates 

Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them — and their family members — achieve their physical, financial, and emotional well-being goals. In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.

The target hourly rate range for this position is $20.45 - $23.00 per hour.

The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits.