Administrative Assistant

Administrative Assistant - Emory College of Arts and Sciences

Job Number

159400

Job Type

Regular Part-Time

Division

Emory College

Department

ECAS: Religion

Job Category

Administrative and Business Support

Campus Location (For Posting) : Location

US-GA-Atlanta

Location : Name

Emory Campus-Clifton Corridor

Remote Work Classification

Hybrid Remote

Description

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.

KEY RESPONSIBILITIES:

• Provides administrative support for one or more of the following: general management, a research environment or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management. 
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents. 
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

ADDITIONAL JOB DETAILS:

• Individual will be administrative support to the renowned scholar and teacher Dr. Deborah Lipstadt,
  former U.S. Department of Status Ambassador and Special Envoy to Monitor and Combat Anti-Semitism, in her work of countering antisemitism.
• The administrative assistant will be assisting Dr.
  Lipstadt with the logistics associated with the development and then running of a new institute
  focused on studying and crafting public policy for countering antisemitism.

PREFFERED QUALIFICATIONS:

• Must be a self-starter with strong attention to detail.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee