Administrative Assistant

Title: Administrative Assistant

Location: Agricultural Administration (0003)

Job Description:

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The Offices of Faculty and Staff Affairs (FSA) and Marketing and Communications (MarComm) in the College of Food, Agricultural, and Environmental Sciences (CFAES) at The Ohio State University are seeking a qualified, Administrative Assistant to provide shared administrative support including:

 

• Calendar and Meeting Coordination: Managing individual calendars and scheduling for the Senior Associate Dean for FSA and Assistant Dean for FSA, and managing event and large meeting scheduling for MarComm senior leadership.
• Travel and Expense Processing: Preparing travel requests and processing reimbursements for FSA leadership and MarComm staff; submitting and tracking spending requests across both units.
• Human Resources Support: Assisting with HR-related actions and communications on behalf of the Senior Associate Dean for FSA; supporting the MarComm senior leadership team in coordinating HR-related processes.
• Procurement and Office Operations: Ordering and managing office supplies for both units; providing general office and program support to the FSA Program Manager and MarComm teams.
• Budget and Financial Monitoring: Assisting in tracking and monitoring expenses related to the CFAES FSA budget and related activities.
• Reception and General Support: Providing back-up coverage for front desk reception and serving as a general administrative resource across both units as needed.

 

Coordinating marketing, promotion, media, and events for CFAES FSA by:

• Creating and developing marketing materials (e.g. print, digital, social media) for programs (or working with appropriate college partners or outside vendors to accomplish)
• Collaborating with other members of the units to review and update programming and identify new programmatic opportunities, as well as creating resources and content for websites
• Helping to manage events
• Creating surveys using Qualtrics for workshop registrations and participant feedback
• Generating and organizing reports from Qualtrics surveys
• Setting up and assigning trainings through BuckeyeLearn and serving as BuckeyeLearn Liaison for CFAES.

 

Minimum Education Qualifications
High School diploma or GED and 4 years of relevant experience required; 6 years of relevant experience and Associate's Level Degree preferred. Proficient with Microsoft Office including Word, Excel, Outlook; Teams; adept at handling details; ability to manage event and complex meeting logistics/scheduling; familiarity with Windows operating system; experience with Qualtrics (or the technical ability to learn); familiarity and comfort with Zoom; excellent written and verbal communication skills; organized, proactive, and detail-oriented; ability to work synergistically as a part of a team; demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

 

Desired Qualifications

Experience with Drupal or other open-source content management framework (training will be provided regardless of experience); capabilities in posting and captioning videos; Experience with Adobe content creation products;

 

Position will have the opportunity to work remotely but will be required to work in office 2-3 days per week as determined with supervisor.

Application must include resume and cover letter, specific to the posting, include months and years worked for each employment listed.

 

Additional Information:

 

Location:

Agricultural Administration (0003)

 

Position Type:

Regular

 

Scheduled Hours:

40

 

Shift:

First Shift

 

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

 

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The university is an equal opportunity employer, including veterans and disability.