Administrative Assistant 1

Administrative Assistant 1

Salary

$3,495.00 - $4,653.00 Monthly

Location 

Spokane County – Spokane, WA

Job Type

Full Time - Permanent

Remote Employment

Flexible/Hybrid

Job Number

2025-05093

Department

Dept of Children, Youth, and Families

Division

Licensing

Opening Date

08/06/2025

Closing Date

8/13/2025 11:59 PM Pacific

Salary Information

The high end of the salary range, Step M is typically a longevity step

• Description
• Benefits
• Questions

Description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community." 

Job Title: Administrative Assistant 1 (AA1)

Location: Spokane / Hybrid

Closes: 8/13/25

Salary: $3495 - $4653 Monthly

We're looking for an Administrative Assistant 1 to join the team and work under the supervision of an Administrative Assistant 3 for the Child Protective Services and Foster Care Licensing Area Administrator for the Licensing Division. They will perform complex secretarial duties to support the area administrator, assessment supervisors, and their staff. This position is located in the Spokane Central office.
Click here to learn more about DCYF.  
 The Opportunity:
The Administrative Assistant One position supports the agency’s mission by being responsible for providing administrative support to the Licensing Division supervisors and staff in the regions covered. This position is expected to work with minimal supervision and will assist in a variety of different tasks which most have a strict timeline for processing. Guidance is available for new or unusual situations. Deviation from established parameters requires approval. Work is periodically reviewed to verify compliance with established policies/procedures with special attention to accuracy/timeliness of Excel log entries.

Duties include, but are not limited to:

• Updating and maintaining provider management database systems.
• Maintaining various filing systems.
• Processing files for electronic imaging.
• Typing and editing correspondence.
• Triaging customer service contacts and staff needs.
• Provide all clerical duties for the LD/CPS Investigators and Foster Care Licensing Teams.
• Assist staff by uploading audio recordings and printing/uploading photos.
• Data entry into SACWIS computer database as well as other computer systems called WACAP by Binti and FamLink.

Here's some more of what you will get to do:

• Create, maintain, process, and archive provider/case licensing files.
• Create pieces of work for assignments, complete data entry, and upload documents as needed. 
• Create, maintain, and track written and electronic documents; copy, scan, and/or email documents for staff.
• Compose and send correspondence, bulk mailing as needed, licenses, letters, and memos for the area administrator, supervisor, and staff as needed from written/oral instructions.
• Exercise specialized knowledge and independent judgment in completion of tasks and assignments to coincide with general priorities and guidelines and resolving written communication.
• Provide coordination of translation services including interpreter requests and document translation services for Licensing Division staff.
• Prepare closed records and archive records according to the appropriate retention schedule.
• Create and maintain administrative logs, reports, and computer printouts; log, track, and gather data related to assignments, completions, and outcomes.
• Provide technical assistance and effectively respond to these inquiries in a timely manner. Prioritize these requests and refer to appropriate entities within and outside of the Licensing Division.
• Respond to public disclosure and discovery requests by gathering all requested material, scanning the file, and forwarding material to the appropriate staff/department for processing.
• Developing new work methods, procedures and strategies and with clerical issues with discretion to accomplish assignments and to solve new or complex problems.

What we're looking for (Required Qualifications):

• One year of increasingly responsible office experience requiring keyboarding or typing. 

AND

• Commitment to equity, inclusion, and respectful workplace principles.

Preferred/Desired Qualifications:

• Previous demonstrated intermediate/advanced levels of computer literacy including the ability to perform intermediate/advanced tasks in various computer programs including Microsoft Word, Excel, Outlook, and Famlink database.
• Previous demonstrated ability to work independently and prioritize workload.
• Previous demonstrated ability to respect and maintain confidentiality. 
• Previous demonstrated skills in keyboarding or typing accurately at a net speed of 50 words per minute or faster 

How do I apply?
 Complete your applicant profile and attach the following: 

• Cover Letter
• Resume

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.  If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.  
This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) atveronica.jones@dcyf.wa.gov. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. 

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

05093