Administrative Assistant

Administrative Assistant

Experienced

Trading

Chicago

 

As an Administrative Assistant, you will provide comprehensive support to a group of senior leaders in a fast-paced trading and research environment.  You will work directly with one of our largest trading teams and play a critical role in ensuring strong communication across the organization.  This role will also be highly involved in planning and executing events to foster team camaraderie. 

This position requires on-site work from our Chicago office at least four days per week.

Your Core Responsibilities:

• Provide day-to-day administrative support for 4 senior managers; provide additional support to other team members within the organization as needed.
• Manage complex calendars, schedule meetings, and coordinate schedules across time zones (including meeting agendas and meals when necessary).
• Coordinate on-site logistics for meetings and presentations, such as audio/visual, meeting rooms, agendas, and meals as needed.
• Manage travel logistics and activities, including accommodations, transportation, and meals.
• Manage and submit business expenses and prepare reports on such as needed.
• Assist Chief of Staff with internal and external communications, activity and event planning, and space planning.
• Liaise with Events team on event logistics, venues, transportation, menus, etc.

Your Skills and Experience: 

• 4+ years of experience in an administrative role supporting senior managers; experience supporting multiple people preferred.
• Must be highly organized and detail-oriented with an ability to manage multiple individual preferences and requirements.
• Excellent written and verbal communication skills.
• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with MS Office suite (Outlook, Excel, Word) and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and tackle new challenges.
• Ability to handle confidential and sensitive information with discretion.

 

The Base Salary range for the role is included below. Base salary is only one component of total compensation; all full-time, permanent positions are eligible for a discretionary bonus and benefits, including paid leave and insurance. Please visit Benefits - US | IMC Trading for more comprehensive information.

Salary Range

$65,000 - $85,000 USD