Administrative Assistant

Administrative Assistant

Location: Washington, DC or Louisville, KY

Remote Job: Yes

Full time

Category: Administrative and Support Services

Job Description:

The Administrative Assistant 3 must be a self- starter that identifies requirements, anticipates requests and takes initiative to mitigate needs. Transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft Programs. Builds and manages relationships across Humana in support of the department objectives and the team. Typically works on semi-routine assignments.

Please note: this role is only posted for Applicants in Washington, DC or Louisville, KY.  The person selected for hire should plan to work 2 days in office as a hybrid office Associate.

Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Completes expense reconciliation accurately and timely for leaders supported.  Decisions typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion. Management, prioritization and completion of tasks for two executives and their organizational needs.

An ideal Candidate will have the following skills:

• Calendar Management
• Initiative
• Problem Solving
• Data Entry
• Office Administration
• Corporate Savviness
• Strong efficiency in scheduling and scheduling tools
• Multi-tasking

Use your skills to make an impact

Required Qualifications

• 5+ years of Administrative experience directly supporting Senior Leadership
• Proven experience in coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes as needed.
• Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology
• Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows.
• Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor, in all interactions with internal and external stakeholders.
•  Models confident, effective communication and consistently represents the organization’s values and standards.
• Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, while consistently handling sensitive information with discretion and maintaining confidentiality in all professional matters.
• Demonstrates the ability to balance multiple initiatives and effectively prioritize workload, while maintaining flexibility to support urgent business needs and requests, including availability during nights and weekends as required.
• This role is only posted for Applicants in Washington, DC or Louisville, KY.   The person selected for hire should plan to work 2 days in office as a hybrid office Associate.

Preferred Qualifications

• Proficient in Microsoft Excel
• Experience proof-reading/editing
• Experience with expense reports and reviewing financial documents to align with company policy

Additional Information

* This role will report to a Senior Vice President.*

Please note: this role is only posted for Applicants in Washington, DC or Louisville, KY.  The person selected for hire should plan to work 2 days in office as a hybrid office Associate.

Interview Format
As part of our hiring process for this opportunity, we will be using an interviewing technology called HireVue to enhance our hiring and decision-making ability. HireVue allows us to quickly connect and gain valuable information from you pertaining to your relevant skills and experience at a time that is best for your schedule.

WAH Internet Statement
To ensure Home or Hybrid Home/Office employees’ ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office employees must meet the following criteria:
At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is required; wireless, wired cable or DSL connection is suggested. Satellite, cellular and microwave connection can be used only if approved by leadership. Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense. Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job. Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information.

Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.

$58,400 - $79,800 per year

Description of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, “Humana”) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.

About Us

Humana Inc. (NYSE: HUM) is committed to putting health first – for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health – delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.