Accounts Receivable Specialist II

Accounts Receivable Specialist II

Job category: Exec & Admin

Requisition number: ACCOU001159

Full-time

La Jolla, CA 92037, USA

Description

Why work for us?

• Balboa Nephrology is the largest kidney care practice in California and participates in a national Medicare program focused on value-based care.
• Through our joint venture with Evergreen Nephrology we are a growing organization with opportunities for professional and personal growth.
• We will help you grow in your leadership experiences while learning the new value-based care world.
• Comprehensive benefits package that includes medical, dental & vision on the 1st of the month 30 days after hire.
• Employer contribution of up to 10% of annual pay for your 401K.
• Generous paid time off plus 8 paid holidays, a birthday float day off and a mental health day!
• Company paid life insurance.
• Join a fast-growing field - employment of medical and health services managers is projected to grow 32 percent from 2020 to 2030, much faster than the average for all occupations.
• Voted 4 years in a row as a Top Workplace of San Diego 2020-2024!

Our Values: Patient-centered I Accountability I Respect I Innovation I Data-Driven

Our Mission: to consistently deliver superior care – Balboa Care – to every patient with kidney disease.

Work Location: Hybrid at our Executive Square Office in La Jolla, CA

Pay Range: $26.00 - $33.00 per hour

Bonus: Potential $5,000 bonus based on achieving pre-determined Key Performance Indicators (“KPIs”)

Essential Job Duties and Responsibilities:

• Prepare and issue accurate and timely invoices related to clinical trials, grants, and research contracts.
• Monitor aging reports and perform proactive collections activities to ensure timely receipt of payments.
• Apply cash receipts and reconcile accounts to the general ledger.
• Communicate professionally with sponsors, grant agencies, CROs, and internal stakeholders to resolve billing issues.
• Maintain documentation for all transactions in compliance with regulatory and audit standards (e.g., NIH, GAAP).
• Collaborate with grants administrators, project managers, and research coordinators to ensure billing accuracy.
• Assist in month-end and year-end close processes including AR reporting and analysis.
• Support audits and financial reviews by providing detailed AR records and supporting documentation.
• Identify process improvements to enhance AR accuracy and efficiency.
• Create and implement AR processes and procedures related to both Research and clinical

Required Qualifications:

• Associate's or Bachelor’s degree in Accounting, Finance, or related field.
• 3+ years of accounts receivable experience, preferably in a medical research, biotech, CRO, or healthcare environment.
• Strong knowledge of research grant billing, clinical trials, or contract research invoicing practices.
• Experience with accounting systems (e.g., QuickBooks, NetSuite, SAP, Oracle) and AR modules.
• Proficiency in Microsoft Excel and general office applications.
• Strong analytical, problem-solving, and communication skills.
• Detail-oriented with the ability to manage multiple priorities and deadlines.

Preferred Qualifications:

• Familiarity with NIH and federal grant billing guidelines.
• Experience working with clinical trial management systems or grant management software (Clinical Conductor).
• Ability to build clinical conductor visit structure according to pertinent study protocols.
• Understanding of revenue recognition standards (ASC 606) in a research environment.

Other considerations:

• Background check required
• Travel to other sites located within San Diego County may be required
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
• Supervisory duties – No