Accounts Receivable Specialist

Accounts Receivable Specialist

Admin - Finance - São Paulo, SP (Remote)

About the Role

We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join our Finance team. This role is responsible for the end-to-end accounts receivable cycle, ensuring timely and accurate invoicing, efficient collections, and proper reconciliation of accounts. The ideal candidate will be experienced in managing client relationships, resolving billing discrepancies, and supporting month-end close activities in a fast-paced, international environment. This is a remote position open to candidates based in Brazil, reporting to the Accounts Receivable Supervisor.

 

Key Responsibilities

• Prepare, issue, and record invoices accurately and in a timely manner.
• Manage collections, proactively following up with clients to ensure payments are received within agreed terms.
• Record and apply customer payments in the financial/ERP system, ensuring accuracy and compliance with internal policies.
• Maintain and reconcile AR sub-ledgers, intercompany accounts, and assigned balance sheet accounts.
• Analyze and resolve account discrepancies by collaborating with sales, operations, and other internal teams.
• Prepare and maintain accurate aging reports and collection status summaries.
• Assist in the month-end close process, including journal entries and account reconciliations.
• Support internal and external audits by providing required documentation and reports.
• Perform light general accounting duties and assist with other finance tasks as needed.
• Participate in continuous process improvement and cross-training initiatives.
• Build and maintain cooperative working relationships with both internal stakeholders and external clients.

 

Qualifications & Experience

• Technical or university degree in Accounting, Finance, Business Administration, or a related field.
• 2–3 years of hands-on experience in Accounts Receivable, Billing, or Collections, preferably with direct customer contact.
• Solid understanding of accounting principles, bank reconciliations, and general ledger processes.
• Experience with ERP or financial systems
• Intermediate proficiency in Microsoft Excel and Word.
• Basic knowledge of Accounts Payable processes is an advantage.
• Spanish: Fluent; English: Intermediate level required.

 

Key Skills & Competencies

• Exceptional attention to detail and commitment to accuracy.
• Strong communication and customer service skills, with a professional and courteous approach.
• Excellent organizational and time-management abilities; able to handle high volumes and prioritize effectively.
• Analytical and problem-solving mindset, able to investigate and resolve discrepancies efficiently.
• Proactive, results-oriented, and adaptable to changing priorities.
• Comfortable working independently in a remote environment.
• Team player with a willingness to learn and contribute to a multicultural, collaborative work culture.