Accounts Payable Specialist I

Accounts Payable Specialist I

Delhi

G&A – Finance & Accounting /

EE Full-Time /

Remote

Position: Accounts Payable Specialist I 

Location: Remote India

Reports To: Director, Finance & Special Projects

 

Who You Are: 

HighLevel is looking for an experienced accounts payable specialist who is detail-oriented, organized, and committed to ensuring accurate and timely processing of invoices and payments. You have strong communication skills enabling you to collaborate effectively with vendors and internal teams, and you are proficient in accounting software and Excel. You are proactive, reliable, and dedicated to maintaining the confidentiality of financial information while continually seeking to improve processes and enhance efficiency. You are customer service oriented and committed to working with vendors and internal budget managers.

What You’ll Be Doing:

• • Accounts Payable (AP) Inbox Management: Daily, monitor and manage the Global AP email inbox to route, prioritize, and process vendor invoices in a timely manner, ensuring correct coding to general ledger accounts and cost centers, and working with budget managers for approvals according to company policies.
  • Employee Expense Reports & Reimbursement: Review, verify, and process employee expense reports in compliance with company policies. Ensure appropriate approvals and supporting documentation are obtained.
  • Credit Card Expense Review: Responsible for the review of daily credit card transactions ensuring they are properly coded, include description, management review, and receipt before syncing to the accounting system. Work with employees on credit card questions.
  • Bookkeeping and Accounting of Overseas branch : Assist with the bookkeeping and accounting of the overseas branch, manage vendor and employee payments of the branch, Run bank account reconciliations and manage the statutory compliances and audits of the branch
  • Account Reconciliation: Reconcile accounts payable transactions, including vendor statements and discrepancies, to ensure accuracy and completeness. Support with India GST Inward reconciliations and return filing, TDS payments and return filings.
  • Month-end Close: Assist with month-end closing activities by preparing journal entries, accruals, and account reconciliations related to accounts payable.
  • Audit Support: Provide support for internal and external audits by preparing documentation, responding to inquiries, and assisting with audit procedures related to accounts payable.
  • Process Improvement: Identify opportunities for process improvements in accounts payable workflows to enhance efficiency, accuracy, and internal controls.

What You’ll Bring:

• • Minimum of 5+ years of experience as an Accounts Payable Specialist or similar role.
  • Proficiency in accounting and/or accounts payable software. 
  • Experience working with US  & International companies.
  • Proficient in Zoho Books, Intacct, Microsoft Excel and Google Sheets.
  • Strong attention to detail, accuracy, and organizational skills.
  • Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
  • Excellent communication and interpersonal skills, with the ability to collaborate. effectively with vendors and internal stakeholders.
  • Experience with process improvement initiatives is a plus.
  • Self-starter who is proactive, takes initiative and follows through on tasks in a timely manner.
  • Ability to adapt quickly to changing business priorities. 
  • Excellent time management skills.