Accounting Specialist

Accounting Specialist

Work Location Springfield Campus

Department Networking and Telecommunications

HR Home Department 097050 CIO INFORMATION SERVICES

Pay Grade 13

Proposed Salary $17.75 - $21.00/hour

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees?No, Position is available to all applicants.

Appointment TypeFull Time Regular

Exempt/Non-ExemptNon-Exempt

General Function

The Accounting Specialist is located in a department outside Financial Services. The primary job duty of the Accounting Specialist is maintenance of financial records and accounts within the department and/or preparation of the daily deposit of cash, checks, and credit card transactions occurring as a result of the work of the department.

While the Accounting Specialist does not primarily serve as an administrative assistant to a supervisor or for a department, the Accounting Specialist may provide some administrative support services for the supervisor or department.

Description of Primary Duties

1. Prepares work orders to technical specifications via the telemanagement software package for moves, adds, and changes of all voice, data, and card access applying system software changes to effect work order requests as appropriate, coding and updating telemanagement software with equipment and premise distribution and coordinating with technicians to complete work order requests requiring installation, wiring, or other field work on a timely basis.
2. Manages inventory and assures that departments are accurately charged for telecommunications equipment and services derived from work orders and trouble tickets by maintaining an adequate supply of inventory for moves, adds, changes, and repair work and maintaining accurate records of items placed or removed from inventory by updating the telemanagement software package.
3. Maintains and verifies billing budget numbers and ensures department head approval for charges. Provides reports and creates departmental online report access. Assists with processing of monthly cycle information of billback to departments and vendors.
4. Maintains and updates Telemanagement system information to include building codes and locations, charge codes, an relevant information.
5. Helps to maintain a directory database, including E911 information, which contains telephone numbers, their location, persons assigned to each number, and related information by updating the dataset module of the telecommunications software package.
6. Facilitates rapid response to telecommunication service calls by receiving trouble calls, reporting them to the appropriate telecommunications network agency for resolution, and verifying that telecommunication services have been restored.
7. Supports Networking and Telecommunication by serving in the capacity of a switchboard operator on an as-needed basis.
8. Processes vendor invoices and verifies charges are accurate.
9. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Coordinator of Telecommunications.
10. Contributes to the overall success of Networking and Telecommunication by performing all other duties and responsibilities as assigned.
11. The Accounting Specialist is supervised by the Coordinator, Telecommunications and may supervise part-time and student workers.

Minimum Acceptable Qualifications

Education:

A high school diploma or the equivalent is required. Specialized training beyond the high school level emphasizing cash handling, accounting for cash, purchasing, business office procedures, and/or bookkeeping or accounting is preferred. Additional years of education beyond high school in accounting or a related field may be substituted for all or part of the experience requirement.

Experience: 

At least two years of progressively responsible bookkeeping, purchasing, and/or accounting experience is required.

Skills: 

Knowledge of and aptitude with accounting procedures, tested and proven clerical aptitude, and the ability to operate a 10-key calculator and perform data entry on a personal computer are required. A working knowledge of word processing and spreadsheet applications is required.

Must have a working knowledge of or the ability to learn and use database applications, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department. Must maintain moderately complex filing systems and records and make mathematical calculations.

Effective verbal and written communication skills are required. Must be able to train, assign work, and review the work of full- and part-time employees and student workers. Must have the ability to maintain departmental financial records and accounts and prepare financial reports.

Effort: 

Accounting clerk positions are primarily sedentary.