Accounting Clerk

Title: Accounting Clerk
Location: Austin United States

Job Description:

Job Posting Title:

Accounting Clerk

Hiring Department:Business and Financial Services

 

Position Open To:All Applicants

Weekly Scheduled Hours:40

FLSA Status:To Be Determined at Offer

Position Duration:Expected to Continue

Location:UT MAIN CAMPUS

Job Details:

General Notes

General Notes

Your skills will make a difference.

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose

To perform accounting clerical assistance for the performance of varied accounting office tasks requiring limited independent judgement. Responsible for performing simple accounting clerical tasks and for pre-auditing accounting documents which require debit and credit postings to be made to individual account records. Audits a variety of accounting documents including vouchers and deposits. Check for correctness and completeness of identifying information. Performs related duties as required. May prepare journal vouchers, cash receipt vouchers, and other covering documents affecting transfer of funds.

Position is remote but does require one day in officer per week.

Responsibilities

• Monitor and address vendor inquiries received into our vendor email address. Provide prompt responses and resolve payment inquiries. Properly sort and assign invoices received and review vendor statements. Upload digital invoices into BFS Tracker as needed.
• Process invoice voucher (VP1) documents, using a 3-way match process between invoice, packing slip/receipt, and PointPlus system to ensure prompt payment to vendors with minimal errors. Apply applicable rules, regulations, and policies to ensure financial transactions are consistent with University and departmental policies.
• Supervise part time student employees, monitor invoice folders and uploads for accuracy, meet regularly to check in and provide support.
• Perform cash handling duties, receiving funds and supporting the processing of deposit vouchers in DEFINE (VC1) while ensuring there is a separation of duties in compliance with UT Policy.
• Provide consistent, timely, and reliable communication via email to university client departments and vendors. Resolve invoicing issues with vendors professionally and in a timely manner.
• Create and update written procedures, as necessary, for primary tasks. Maintain electronic records in accordance with UT Austin record retention policies. Maintain assigned invoices within the BFS Invoice Tracker system. Act as backup for coworkers when needed.
• Other related tasks as assigned.

Required Qualifications

• Diploma (High School) or GED plus experience in Accounting or Bookkeeping.
• Two years of work experience with administrative responsibilities.
• Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Microsoft Outlook.
• Excellent written, verbal, and interpersonal communication and customer service skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Associates or Bachelor's degree in accounting, business, or related field.
• More than two years of commercial accounting experience or equivalent area of complexity.
• UT Austin experience desired, with proficiency in DEFINE.
• Familiar with UT Austin vouchering and accounting policies and procedures.
• Experience processing web-based documents.
• Experience with electronic accounting and work management systems.
• Excellent problem solving and customer service skills.
• Demonstrated ability to work under pressure of deadlines, while maintaining a high level of accuracy and attention to detail.
• Excellent organizational skills.
• Experience with accounts receivable and cash handling. Professional demeanor.

Salary Range

$43,000 + depending on qualifications

Working Conditions

• Standard Office
• Keyboard
• Hybrid telework schedule

Work Shift

Monday - Friday 8 hours daily