Accounting Assistant I

Title: Accounting Assistant I

- 527310

Location: Tuscaloosa United States

Job Description:

Pay Grade/Pay Range: Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization: 502304 - Accounts Payable

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Note to Applicants: Position is eligible for hybrid work subject to University policy.

Job Summary: The Accounting Assistant I maintains accurate financial records. Provides entry-level accounting and bookkeeping support. Resolves routine questions and problems.

Additional Department Summary: Reviews and approves all Concur Invoices, miscellaneous paper vouchers, and OnBase Encumbrance vouchers confirming all required information is included and is correct such as name, RT address, 1099 reporting classification. Confirms all documentation is attached such as student payment forms. Confirms Vendor Disclosure Statement is on file and valid if necessary. Communicates with customers using phone, email, Zoom, Teams, and/or other web-based screen sharing tools. Contacts vendors as needed to gather all information needed for tax reporting and disbursement. Confers with the accountants in Contracts & Grant Accounting, Financial Accounting, and the University Tax Office as needed.

Assists all levels of UA personnel ranging from executive level management to clerical staff in the understanding of state and federal rules and regulations and UA policies and procedures regarding vendor verification and creations as well as routing of other payments such as DTA's, Payroll, Student Receivables items. Assists campus customers with understanding the supplier information management system in order to review vendor setup and payment information. Researches and corrects any undeliverable checks and/or emails returned.

Required Minimum Qualifications: High school diploma or GED.

Skills and Knowledge: Ability to work effectively in a team environment. Exceptional written and verbal communication skills. Ability to make decisions based on careful analysis and thoughtful judgments. Computer skills in spreadsheet applications, personal computing networks, and internet software. Ability to work effectively under stress and high levels of activity.

Preferred Qualifications: Accounts Payable experience.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC's Know Your Rights: Workplace discrimination is illegal poster.

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