Transactional Practice Group Assistant

Title: Transactional Practice Group Assistant

Location: Chicago, Illinois, 60606, United States

Department: Staff and Administration

Job Description:

About Us:

Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions.

Your Role:

The Transactional Group Assistant provides high-level, proactive administrative and practice management support to a fast-paced transactional team. This role serves as a trusted partner to assigned lawyers, managing attorney calendars, coordinating travel, expense reporting, time entry and document editing. The ideal candidate exercises strong judgment, brings strong writing, proofreading, and critical thinking skills, along with the ability to manage multiple priorities with accuracy and professionalism. IP or corporate transactional experience a plus.

Your Impact:

Executive and practice support:

• Acts as a trusted advisor and primary gatekeeper, independently prioritizing conflicting demands while maintaining strict confidentiality and professionalism.
• Demonstrates intimate knowledge of assigned attorneys’ practices, work habits, and preferences, anticipating needs and shepherding work forward with minimal direction.
• Manages attorney calendars, inboxes, and workflows to keep attorneys informed of upcoming commitments, deadlines, and responsibilities.

Document Editing:

• Edits, proofreads, and formats complex transactional documents, including agreement provisions, using Track Changes with exceptional accuracy and attention to detail.
• Composes and refines correspondence, presentations, and internal and external communications in accordance with professional business writing standards.
• Creates, edits, and formats PowerPoint presentations for attorney meetings, client presentations, and external use.

Relationship Management: Promote strong client relationships through timely communication and support.

Travel & Event Coordination: Arrange and confirm travel plans, meeting agendas, and logistics for internal and client-facing events.

Multitasking in a Fast-Paced Environment: Successfully manage multiple responsibilities and adjust to shifting priorities as needed.

YOUR SKILLS:

Required:

• Standard hours for this role are 10:00 AM to 6:00 PM Central Time, with occasional flexibility expected for extended hours.
• Strong interpersonal skills and executive presence
• Exceptional written and verbal communication skills with a keen eye for detail
• Extreme attention to detail and accuracy
• Effective communication skills across all levels of the firm
• Sound judgment, discretion, and ability to maintain confidentiality
• Ability to work independently in a dynamic, fast-paced environment
• Flexibility to work outside regular business hours, as needed
• Strong time management and prioritization skills
• Initiative and accountability for assigned tasks

Preferred:

• Prior experience in a law firm or professional services environment
• Bachelor’s degree or equivalent experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

YOUR REWARDS:

• Competitive salary, overall compensation and 401(k)
• Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote)
• In-house and external learning and development opportunities
• Career Coaching Services
• Generous health insurance, mental health and well-being benefits
• Salary $80,000 to $96,000

 

EEO Statement

Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics.