Team Secretary

Title: Team Secretary
Location: Cramlington United Kingdom

Job Description:

Main duties of the job

• This is a busy department that requires an adaptable, flexible, enthusiastic, hardworking team member who has excellent organisational skills and can use their own initiative.
• The successful candidate will provide high quality support to a team of consultants.
• Effective communication and interpersonal skills together with the ability to work under pressure are required.
• To provide comprehensive secretarial service to consultant(s) and their team and maintain day to day running of senior/junior doctor rota, including planning new rotations and allocating annual /study leave

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate.High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

Job responsibilities

The successful candidate would be required to provide comprehensive secretarial service to consultant(s) and their team as well as the following:

• Responsible to Lead Secretary
• Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence
• Provide comprehensive secretarial service to consultant(s) and their team
• Manage diaries, arrange/minute meetings, communication with GPs & patients
• Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
• Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues
• Resource management ordering of supplies & equipment

 

Person Specification

Qualifications

Essential

• RSA 3/OCR or equivalent or relevant typing/word processing experience

Desirable

• ECDL / advanced ECDL
• GCSE English Language grade C or above or equivalent qualification
• AMSPAR Diploma (or equivalent experience)

Experinence and knowledge

Essential

• Significant experience undertaking secretarial duties

Desirable

• Medical Secretary Training
• Experience in working in NHS