Proposal Content Specialist

Title: Proposal Content Specialist

Location: Boston United States

JOB OPENING #:      9641

POSITION TITLE:     Proposal Content Specialist

DEPARTMENT:         Business Services and Support 

Job Description:

POSITION SPECIFICATIONS:

• Bachelor degree in English, Communications, Marketing, Business, or related field; related experience also considered in lieu of degree
• Minimum 3 years of experience in proposal writing, content management, or knowledge management
• Minimum 2 years of experience managing content in Responsive or a similar RFP platform
• Exceptional writing, editing, and organizational skills required
• Strong understanding of the proposal development lifecycle and sales enablement content required
• Must have experience with metadata, tagging, and taxonomy best practices
• Ability to manage multiple priorities and stakeholders in a fast-paced environment required

MAJOR DUTIES:

• Own the content lifecycle within Responsive, including creation, review, approval, tagging, archiving, and sunsetting of content
• Develop and enforce content governance policies to ensure consistency, accuracy, and compliance
• Collaborate with subject matter experts, Proposal Team members, and other business units to ensure content reflects current offerings, messaging, and consistent brand voice
• Serve as the primary administrator for Responsive, managing user roles, permissions, and workflows
• Monitor system usage and performance, identifying opportunities for automation using AI, improved tagging, searchability, etc.
• Lead training and onboarding for new users and provide ongoing support to the Proposal Team
• Write, edit, and curate high-quality, reusable content tailored for RFPs, RFIs, DDQs, consultant databases, and other sales enablement documents
• Ensure content is aligned with corporate messaging, marketing collateral, legal/compliance standards, and client needs
• Partner with Sales, Marketing, Legal, Product, and SMEs to source and validate content
• Track content usage, gaps, and performance metrics to inform updates and improvements
• Provide regular reports and insights to leadership on content health and system adoption
• Collaborate regularly with Proposal Team management to ensure system is working for the team and make continual process enhancements where necessary

HOURS/LOCATION:

• 8:30 a.m. - 5:00 p.m. (overtime as required)
• MDT Advisors - Boston, MA 02110 or Federated Hermes Tower- Pittsburgh, PA 15222
• Hybrid (office/remote)

EXPLANATORY COMMENTS:

• Self-starter
• Advanced project management and organizational skills
• Ability to delegate tasks and provide guidance to peers
• Excellent written and oral communication skills
• Attention to detail
• Leadership and mentoring qualities

The annual base salary range for the position is $63,900-$115,000. In determining salary multiple factors will be taken into consideration such as primary work location, experience, education and skill set.