Coordinator of Mission and Operations

Title: Coordinator of Mission and Operations of AHLMA

Location: San Antonio TX United States

Job Type Part-time

Department: Programs

Reports to: President

Work Schedule: Flexible schedule based on organizational needs

Position Type: Part-Time

FLSA Status: Non-Exempt

Job Description:

Summary:

The Mexican American Catholic College (MACC) is partnering with Asociación de Hermanas Latinas Misioneras en América (AHLMA) to advance the association's mission to create a network to support, accompany and empower Latina sisters in their ministry and service for consecrated life, for the Church and society in the United States. The Coordinator of Mission and Operations at MACC supports AHLMA in strengthening relationships, stabilizing core operations, and building the foundational systems needed for the organization's next phase of growth.

This role is both relational and operational. The Coordinator serves as a bilingual connector across AHLMA's network, engaging Latina sisters, congregations, diocesan partners, and collaborators, while also helping organize and implement key operational functions. The Coordinator works closely with the AHLMA Board of Directors to ensure alignment between mission, membership, and day-to-day execution. The Coordinator of Mission and Operations of AHLMA also works closely with the President of the Mexican American Catholic College (MACC).

To be successful, the Coordinator must develop and maintain strong connections across the network, clear communication with members, and the establishment of simple, functional systems that allow AHLMA to operate more consistently and sustainably.

Position Responsibilities:

Membership & Relationship Engagement

• Builds and maintains strong relationships with AHLMA members, congregational leaders, and key partners
• Serves as a primary point of contact and connector across AHLMA's network
• Work closely with the Membership and Grants Coordinators
• Helps develop a clear and accessible "menu of engagement" for members
• Maintains regular communication with members through newsletters, outreach, and events
• Represents AHLMA at meetings, gatherings, and partner spaces as appropriate

Operations & Systems Development

• Helps organize and maintain foundational systems for membership tracking, communications, and basic reporting
• Coordinates with MACC staff and AHLMA Board leadership on budgeting, expense tracking, and financial documentation
• Assists in preparing simple reports on activities, membership, financial matters and progress toward goals
• Supports organization and documentation of internal processes
• Works in collaboration with AHLMA partners and staff
• May help guide volunteers or contractors, but does not carry full supervisory responsibility in the early stages

Board & Organizational Support

• Coordinates with the AHLMA Board President to prepare meeting materials and support board communications
• Provides timely updates and insights to support board decision-making
• Supports the implementation of strategic priorities set by the Board
• Assists in tracking progress on key initiatives

Program Coordination

• Coordinates logistics and communication for key programs (e.g., Encuentros, gatherings, events)
• Works collaboratively with staff, volunteers, and partners to support implementation
• Collects basic feedback and insights to inform future programming

Overall responsibilities:

• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Requirements

Minimum Qualifications:

Education:

• Bachelor's degree or equivalent experience

Experience:

• 3+ years of experience in nonprofit, ministry, or community-based work
• Bilingual (Spanish/English) with strong intercultural competency
• Familiarity with Catholic religious life and ecclesial structures
• Experience working with networks, coalitions, or membership-based organizations
• Experience supporting operations, communications, or program coordination

Minimum Knowledge and Skills:

• Extensive working knowledge of Catholic vowed religious life, and Roman Catholic identity;
• Mission-centered with sensitivity to cultural and spiritual context
• Comfortable building structure where systems are still emerging
• Experience with computer software and social media (i.e., Microsoft Office software preferred);
• Must be detail oriented, organized, self-motivated, work well independently and on a mission driven team;
• Strong relationship-building and communication skills
• Relationship-driven and not afraid to initiate outreach
• Must have good critical thinking and problem solving, written and verbal skills;
• Solid, hands-on, budget management skills, including budget preparation, analysis, decision-making and reporting.
• Adaptable in evolving environments
• Strong organizational abilities including planning, delegating, program development and task facilitation;
• Action-oriented, adaptable, and innovative approach to business planning.

Travel Requirements: Travel requirements for the position are approximately 5% local and 5% overnight.