Contract Administration Coordinator

Title: Contract Administration Coordinator

Position Information

• NY HELP No
• Agency Empire State Development, NYS
• Title Contract Administration Coordinator
• Occupational Category Other Professional Careers
• Salary Grade NS
• Bargaining Unit None listed
• Salary Range From $53818 to $55000 Annually
• Employment Type Full-Time
• Appointment Type Permanent
• Jurisdictional Class Non-competitive Class
• Travel Percentage 0%

Schedule

• Work week Mon-Fri
• Hours Per Week 37.5
• Flextime allowed? No
• Mandatory overtime? No
• Compressed workweek allowed? No
• Telecommuting allowed? No

Location

• County New York
• Street Address 5 Grand Central East
• City New York
• State NY
• Zip Code10017

Job Specifics

Duties Description

• *Applicants MUST submit a cover letter with resume to be considered.
• *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
• *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:

Carry out day-to-day project assistant function and other contract administrative tasks contributing to the overall contracting and procurement function.

WORK PERFORMED:

• Review of Requisitions
• Review Commitment Request and Contract packages
• Follow-up with originating departments to obtain missing contract documents
• Perform administrative tasks associated with collecting proposal submissions
• Assist Procurement Directors to manage bids after submission of proposals
• Review administrative proposals received for conformity and completeness
• Set up respondent proposal + interviews scoring meetings/compiling scoring sheets/update procurement drive records, at the request of the Procurement Director
• Complete projects, tasks, and other duties as assigned by direct supervisor
• Cross Training New Hires and Originators
• Data Entry, Data Review, and Files Organization
• Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, orderly, and available in advance of each meeting
• Coordinate with other departments and across ESD as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, tax exemption forms, shipping receipts and other office documents in a timely fashion

Minimum Qualifications

• Education Level required: High School Diploma or equivalent; Associate degree preferred.
• Knowledge required: 1-2 years of administrative and/or customer service experience.
• Familiarity with databases and basic computer programs; Microsoft Word, Excel, PowerPoint and Access. Strong attention to detail with excellent writing and telephone etiquette preferred

Additional Comments

• Salary range as specified.
• Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY