Administrative Assistant

Title: Administrative Assistant

Employee Type:
Contract

Location:
Boston, MA, US

Pay Range:
$30 - $35 per hour

Job#: 3033222

Job Description:

Administrative Assistant

Location: Boston, Massachusetts (Hybrid. Onsite Monday-Thursdays, and can work remotely from home on Fridays)

Role Overview

This role involves performing a variety of office functions, handling confidential information, and coordinating meetings, events, and travel arrangements. The position requires strong organizational skills and the ability to produce high-quality work, often under tight deadlines.

Key Responsibilities

• Perform general office functions such as setting up and maintaining files, arranging meetings, and handling correspondence.
• Review documents for grammatical usage and answer questions regarding office operations and policies.
• Gather, compile, and report on information relevant to supervisor assignments.
• Prepare expense reports, purchase orders, and maintain office supplies.
• Serve as a central contact for general department information, responding tactfully to inquiries.
• Coordinate a full range of meeting, event, and travel arrangements, including venue selection, room setup, and catering.
• Utilize an online reservation system to ensure company travel policy is followed for cost-effective arrangements.
• Create high-quality graphic and text presentations, interpreting needs and producing effective layouts.
• Prepare special reports by selecting relevant information from various sources.

Required Qualifications

Technical Skills: Proficient computer skills to create high-quality graphic and text presentations. Experience with online reservation systems and standard office software.

Compensation & Benefits

Pay Rate: $30.00/hr - $35.91/hr

This employer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Apex uses a virtual recruiter as part of the application process. 

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. 

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.