Senior Administrative Assistant at System One

Location: Remote, US
| Full-time
System One

Title: Senior Administrative Assistant

Location: United States – Remote

Type: Contract to hire
Schedule: M-F Day

Start Date: 07/25/2022

Responsibilities:

  • Provide administrative assistance to Vice Presidents throughout the department
  • Assists in coordinating activities, events and communications
  • Prioritizes and follows up on information and requests to and from their manager
  • Composes, types, and edits correspondence as indicated by job responsibilities
  • Prepares agendas and collects and distributes materials for meetings and conferences
  • Manages multiple calendars for Sr Leaders and coordinates with other administrative assistants on meeting schedules
  • Makes travel arrangements for leaders and prepares expense reports
  • Prepares and compiles travel itineraries and maintains all travel records
  • Assists with onboarding consultants, contractors and temps
  • Develops, compiles, and maintains various filing systems and informational databases and generates reports as requested or as scheduled
  • Maintains confidentiality of information processed as appropriate
  • Facilitates purchasing and invoice processes
  • Assists in budget management and tracking for budget

Requirements:

  • 4-6 years of administrative experience; supporting c-level executives
  • Go-getter, someone who will take charge
  • Experience working with multiple time zones
  • Experience with calendar management, travel and expenses required
  • Strong organizational and time management skills
  • Experience with Concur, SAP, contract insight (MSA, SOWs)

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