Recruiting Coordinator at Apollo Executive Search

Location: Remote
| Full-time | International
Apollo Executive Search

Location:  International, Anywhere; 100% Remote


Support an innovative, fast growing executive search agency with coordination of interviews between various senior, successful candidates and clients


  • Work with international colleagues with top tier, diverse backgrounds, incl. strategy consultancy (McKinsey, Roland Berger), start-up experience (Rocket Internet, CFO of Cybertech startup) and strong academic backgrounds
  • Become part of a young, innovative and fast-growing executive search company with room to grow into an increasingly senior position with more responsibilities
  • Help build C-level leadership teams of the most exciting, high-growth and innovative companies across industries
  • Establish direct contact with senior candidates and clients, and help maintain a very wide set of Apollo relationships

About Apollo Executive Search

Apollo is a top tier executive search firm, focused on (senior) leadership searches in the technology and private equity sector. Apollo was established in 2016 by two entrepreneurs with extensive prior experience in strategy consultancy (incl. McKinsey and Roland Berger). The company started out by connecting some of the most successful private equity funds and fastest-growing startups in the Netherlands to top level leadership talent. In the years that followed, Apollo has expanded its services and established itself as one of the foremost executive search partners for investors and founders of mid-size growth companies in the Dutch market who are seeking to attract local or global C-level talent. We have built an especially strong track record through lasting partnerships with many well-known investors both in the Private Equity and Venture Capital space. To date, we have partnered with 100+ clients and have successfully completed 200+ searches.

Recent successful Apollo executive search assignments include:

  • CEO of a private equity owned company in the production industry
  • CEO of Hellorider (technology startup)
  • CFO of Hiber (technology startup in the aerospace industry, venture capital backed)
  • Director Rental Sales for Europarcs (investor-owned travel company)
  • Chief Commercial Officer of BuyBay (software startup, venture capital backed)
  • Managing Director of an electron microscopy startup
  • Chief Marketplace Officer at Orderchamp

Our team is very international and used to working remotely. Seven of our current 14 team members are currently completely remote, and almost all internal meetings take place on Zoom. Nationalities include Dutch, Ukrainian, German, French, South African, American and Egyptian. Ages range from 25 to 45, with the average age around 35.


Our recruiting coordinator will primarily support the entire Apollo partner and consultant team with various ongoing scheduling needs. As we are a high-end executive search agency where we link our clients to our candidates, your primary job will be scheduling interviews between our clients and candidates. Primarily, we focus on senior, experienced C-level executives. We are looking for someone who can execute the various scheduling tasks in a timely but pleasant and professional manner, making sure no assignments are forgotten or lost, and that both clients and candidates have a seamless experience.

In addition, you will have opportunities to help with several other projects and assignments on an ad hoc basis, developing your skillset further in various areas.

Furthermore, you will be part of the Apollo Executive Search team, with many (remote) colleagues and an exciting, continuously improving and fast-growing professional community.

Specifically, your responsibilities will entail:

  • On a daily basis, schedule calls between client and candidates, including logistics
    • Collect availability of all invited candidates
    • Propose collected candidate interview slots to client
    • Mediate between client executive assistants and the candidate (if applicable)
    • Send out invitations where relevant
    • Keep pace in the above, with daily updates to the consultant in Slack
    • Make notes of scheduled interviews in Airtable or send out invitations to the consultant
  • Connect on LinkedIn with potential candidates who match the position that our clients are looking for, and handle part of the written correspondence
  • Make restaurant reservations etc. where needed

Be involved in various other tasks on an ad hoc basis, such as LinkedIn posts, sending out newsletters, support with drafting documentation, internal recruitment.


  • Excellent professional communication skills with a pleasant style
  • Excellent and fluent verbal English
  • Excellent written English with a structured, top-down communication style
  • Ability to work in a structured manner, keeping track of all tasks and executing them in a timely manner
  • Available to work full-time hours
  • Available between 0900-1800 CEST
  • Budget 1000 – 1500 EUR per month incl. bonus
  • At least 5 years of solid full time work experience
  • Ideally, previous experience in a scheduling role
  • Should be able to have continuous access to WhatsApp and internet

Application Process:

Please send the following to 

  1. Please send your résumé and short cover note outlining why you are particularly interested in and suited for this opportunity
  2. A link to your LinkedIn profile
  3. An indication of your expected salary
  4. Your current time zone and availability during 0900-1800 CEST and whether you have a preference for full time or part time
  5. Your level of English; if non-native, please also state the number of years you have used English in a professional setting
  6. Your notice period/availability to start
  7. Where you saw our advert

Please note we are aiming to review all applications w/c August 1st and we will aim to reach out to shortlisted candidates  from w/c August 8th

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