People Operations Coordinator at HashiCorp

Location: Remote, US
| Full-time

People Operations Coordinator


United States – California

Req IDJR102448

About the role

Reporting to the Manager, People Operations this role will be a key member of the People team and thrive in a fast-paced environment experiencing significant and exciting change. This individual will be responsible for ensuring the highest standards of administration and record-keeping and in cultivating and elevating the new hire experience. You will be a champion for each of our new hires and provide top-notch service to all employees. This role requires strong attention to detail with an innovative mind and excitement in building processes.

In this role you can expect to:

Employee Request Resolution

  • Be the first point of contact for People team questions providing an exceptional employee experience
  • Monitor the People Operations team ticketing inbox by assigning tickets and responding to all requests (employment verifications, contingent worker requests, employee queries, etc.) to agreed SLAs
  • Be the Subject Matter Expert for onboarding/changes/offboarding platforms, ensuring all issues are resolved for seamless accuracy
  • Managing complex employee queries and escalations

Policy and Process Documentation

  • Support building and maintaining all People policies and forms for each country specific Employee Handbook; updating in line with legislative changes in partnership with employment counsel
  • Updating the content on the internal People Hub as needed

Transaction Processing

  • Maintain data integrity in Workday and other People systems for new hires, employee changes and terminations, conducting regular audits
  • Own the pre-boarding and onboarding process for employees ensuring all required new hire documentation has been completed
  • Manage the employee offboarding process for employees including coordinating with internal teams (People Business Partners, Payroll, IT, etc.) to efficiently offboard employees
  • Manage compliance audits and data gathering requests as needed; respond to employee requests for information

Process Improvement

  • Help devise People Operations Business Process documentation; identifying improvements in process
  • Identify system improvements and opportunities for automation within Workday
  • Various People Operations projects that support the above

You may be a good fit for our team if you have:

  • Workday experience required
  • 3+ years of professional experience in human resources or a similar People Operations role
  • 4-year college degree preferred (not required)
  • A problem-solver mindset with a focus on customer service
  • Strong written and verbal communication skills
  • A process orientation focus; you have the ability to build process flows from scratch and document appropriate steps
  • Proactive with strong organization skills and time management
  • Experience with access to sensitive information and ability to maintain confidentiality
  • The ability to work collaboratively with the broader People team and cross-functional teams to understand priorities and business needs
  • A learning mindset; you have an ongoing interest and passion for learning


Colorado, California, Washington and New York City Applicants: To view base salary ranges for this role in your location and to learn more about which roles are eligible for bonus pay or commissions, please visit our Pay Transparency Calculator below. Individual pay within the range will be determined based on job related-factors such as skills, experience, and education or training. Information on our benefits can be found via the link below. Intern ranges can be found below.

See all HR Jobs >

Want Access to 30,000+ More Remote and Flexible Jobs?

More Jobs

More Jobs

Part-time to full-time,
freelance to employee

More Career Fields

More Career Fields

50+ flexible
job categories

More Resources

More Resources

Q&A's, webinars,
career coaching & more

Learn More About Our Premium Service