Executive Meeting Scheduler, Coordinator at Stage 4 Solutions

Remote | Freelance | Part-time
Stage 4 Solutions

Executive Meeting Scheduler, Coordinator

Location: United States

Classifications: Temporary Freelance Full-Time Part-Time Remote

  • Location: Remote
  • Job Type: Temp/Contract
  • Hours: Full Time
  • Required Years of Experience: 3+
  • Travel: No
  • Relocation: No
  • Job Industry: High Technology – Large

Job Description

We are looking for an meeting scheduler to help in the CEO meeting scheduling at a large global company. This coordinator will support the company’s CEO’s Admin and arrange all the details for the CEO’s meetings with external stakeholders – customers, partners, employee teams. Attention to detail, ability to manage complex executive calendars, and a customer service attitude are key to succeeding in this role.

This is a 25 hours per week; 5 hours per day; 12 month project. Can work anywhere in the US.

This is a w-2 role as a Stage 4 Solutions’ employee.


  • Manage and execute established process and criteria for scheduling CEO engagements
  • Build fully optimized itinerary for senior executives
  • Work cross-functionally with various internal and external corporate and field teams
  • Communicate schedules with key stakeholders
  • Ensure that all logistics and briefing documents are ready within established timeline
  • Maintain Americas Marketing Events calendar and publish on a quarterly basis

Required Qualifications:

  • 3+ years successful experience in working with senior executives at large global company
  • Highly detailed and ability to build and manage complex trip itineraries
  • Be able to flex and respond to dynamic situations; Positive, can-do attitude
  • Patience in working with multiple stakeholders, and through detailed, complex processes
  • Experience working with the Microsoft Office Suite (Word, Outlook, Powerpoint, Excel)

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