Executive Assistant II at Amazon
Executive Assistant II, JWO Tech
Job ID: 2165540 | Amazon.com Services LLC
The AWS Just Walk Out Tech Organization is seeking a self-driven, highly organized and proactive Executive Assistant to support the two leaders. This position will own driving improvements and processes for a fast growing team while also providing high impact administrative support to our business leaders.
This role is responsible for a wide range of activities, including management of complex calendars and scheduling requirements, tracking key deliverables, coordinating domestic and international travel, expenses and budgeting, project coordination, and document review. Other activities include coordinating meeting agendas, facilitating key team activities (such as allhands meeting planning to employee engagement activities), office management, planning and execution of space reconfiguration and assisting with new hire onboarding.
The ideal candidate will be an experienced professional, who has demonstrated using strong business judgement with success, while working in a highly ambiguous environment and has advanced prioritization abilities to complete a high volume of complex tasks autonomously. They will be a detail-oriented, experienced planner with the ability to communicate and respond effectively and efficiently, while maintaining flexibility, a sense of humor and most importantly, grace under pressure, while working in a fast-paced, goal-focused work environment.
Key job responsibilities
(including, but not limited to):
Manage complex calendars and scheduling requirements
Manage domestic and international travel
Manage expense report coordination and submission
Manage team space, including moves, reconfigurations and new hire onboarding
Organize, execute and assist with team activities (staff meetings, all-hands meetings, off-sites, and team social events)
Track and help drive completion of key deliverables and follow up on outstanding items
Build processes to drive efficiency in planning, reporting, and communication within the team
Support key annual operational planning processes, business planning and performance review cycles
Act as a liaison for executive’s direct reports
- High School or equivalent diploma
- 5+ years of experience providing support to senior leadership or 3+ years Amazon experience
- Experience with Microsoft Outlook, Excel, and Word
Event and team morale planning experience
Experience with creating and managing complex international travel schedules
Demonstrated ability to improve processes
Desire and aptitude for learning new concepts on the job
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Workers in New York City who perform in-person work or interact with the public in the course of business must show proof they have been fully vaccinated against COVID or request and receive approval for a reasonable accommodation, including medical or religious accommodation.
AWS Administrative Support