Executive Assistant at Sartorius

Remote
Sartorius

Executive Assistant

  • Bohemia (New York)
  • Home Office United States of America

The Assistant to Head of Function (Executive Assistant) will be responsible to provide secretarial and administrative support for the Head of a function.

Main Responsibilities & Tasks:

  • Manage the executive’s appointments and schedules and make his / her travel arrangements
  • Plan, organize and schedule own workload so that the activities are completed accurately and on time.
  • The activities may include but not limited to preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing meeting minutes, organizing company activity/event, etc.
  • Gather, compile, verify, and analyze information for the executive and his leadership team to use in documents such as memos, letters, reports, speeches, presentations, and news releases
  • Facilitate smooth communications between the executive and other executives, managers, and employees etc.
  • Project manage high-profile team initiatives and project deliverables.
  • Assist in completing quarterly or annual corporate financial submissions, e.g. cost budget, headcount budget, revenue planning, forecasting, project analysis.
  • Handle confidential information and maintain the security of the executive’s records and files
  • Perform other administrative tasks assigned by using independent judgment

Skills:

  • Working knowledge of MS Office including PowerPoint, Word, Excel, Outlook
  • Experience using MS Teams and SAP is a plus.
  • Strong sense of discretion, confidentiality, good knowledge of technical and business vocabulary, and a deep understanding of the organization’s operations, procedures, and people
  • Excellent communication skills in oral and written English, other languages an asset; a team-player with good problem-solving skills
  • A proactive mindset anticipates executives and organizational needs.
  • Sensitive to the nuances of successful global communication with strong consideration of differing cultural contexts.

Qualifications:

  • Bachelor’s degree with 2+ years of experience in a business/administrative role or equivalent of 5+ years of experience in business /administration
  • Driving our future growth requires talented people. Sartorius is a dynamic organization suited to people who want to showcase skills, be recognized for expertise and thrive in a vibrant and innovative environment.
  • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.
  • We are also an equal opportunity employer of individuals with disabilities and protected veterans.

Interested? Driving our future growth requires talented people. Sartorius is a dynamic organization suited to people who want to showcase skills, be recognized for expertise and thrive in a vibrant and innovative environment.

Become part of our global team.

Full time
R2904

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