Executive Assistant to the CEO
Over the past decade, Jon Morrow’s work has reached over 200 million people, making him one of the most popular writers alive. His main site, SmartBlogger.com, is the largest online magazine for bloggers with over 3 million readers. He’s also in the process of starting a self-improvement brand at Unstoppable.me, getting a book deal, launching a podcast, and doing keynote speeches worldwide.
And he’s hiring a new Executive Assistant. If hired, you’ll be working with Jon on both a business and personal basis, organizing and streamlining his life to help him be as productive as possible.
The right candidate for this role will already have at least one year of experience serving as either a virtual or executive assistant, plus at least a general understanding of blogging, information products, and Internet marketing. This is also a remote position, so the ability to be productive from home is essential.
Finally, because of your close interaction with Jon, you’ll also need to be incredibly trustworthy and reliable, as well as be able to pass an extensive background check.
- Managing Jon’s calendar: with more than 30,000 students, a team to manage in time zones across the world, and countless other meetings, managing Jon’s calendar can be tricky. You’ll be responsible for not only scheduling meetings but also make sure Jon has time blocked off to focus on his most important priorities.
- Organizing meetings: To minimize his time spent in meetings, Jon tries to be as prepared as possible. He will need you to review meeting notes and keep track of tasks and other commitments. You’ll also need to make sure any reports necessary for the meeting are in place before it starts.
- Travel arrangements: Because of Jon’s special needs, travel arrangements require quite a bit of planning and attention to detail. You’ll be responsible for booking flights, arranging transportation, renting medical equipment, and coordinating with hotels or AirBnbs.
- Researching podcast guests: Right now, Jon is in the process of starting a new podcast. You’ll be responsible for helping research podcast guests, coordinate their interviews, and and handoff the recordings to our production crew.
- Hiring and scheduling caregivers. Jon maintains a team of 7-8 personal caregivers to care for him around the clock. He will need you to help coordinate their schedule, as well as manage the hiring process whenever there is an opening.
- Managing Jon’s personal social media. The company social media accounts are already handled, but I will need you to take over managing my personal Instagram and Facebook accounts. You’ll need to be familiar with both platforms, as well as have basic photo editing skills.
- Planning small events. Several times per month, Jon hosts small business and social events with groups of 10-30 people. Working from home, you’ll help coordinate the venue, food, transportation, and any special guests.
Essential Skills and Qualities
- Advanced research skills (i.e., proficiency with Google search operators)
- Skilled with social media (especially Instagram and Facebook)
- Friendly demeanor, even when dealing with difficult people
- Exceptional verbal and written communication skills
- Highly organized with extreme attention to detail
- Ability to focus and get work done at home
- Tech savvy with the ability to learn new software and tools quickly
- The work hours are not standard. Being in a need to work in a fast-paced environment and handle huge responsibilities the work hours are irregular depending on the deadlines of the assignments. Some long hours on evenings, weekends or even on holidays are required to ensure that the work is completed on time.
- $38,000-$49,000 per year, plus health benefits, company profit sharing, and paid vacation, and occasional trips to accompany Jon to conferences.