Executive Assistant at Symetra Financial

Location: Remote, US
Salary: $29.43 Hourly
| Full-time
Symetra Financial

Executive Assistant

  • Remote
  • Telecommuter – United States

Job Description

Symetra has an exciting opportunity to join our team as an Executive Assistant!

About the role

As an Executive Assistant, you will support EVPs, SVP/VPs, their direct reports, and department(s) by prioritizing and coordinating a multitude of administrative tasks. You will handle confidential information, edit, and proofread various department documents, create, and maintain filing systems, manage calendars, reconcile invoices, and create expense reports.

What you will do

  • Schedule meetings for Executive(s), resolve meeting conflicts and communicate conflicts to attendees and schedule owners
    • Prioritize Executive’s needs and time
    • Schedule conference rooms, communicate with internal and external attendees, and coordinate equipment set up
    • Order catering for meetings as applicable
    • Support Executives travel arrangements via organization and booking
  • Prepare meeting agendas and materials, take meeting minutes as needed
  • Handle logistics for large department meetings, including scheduling and follow-up
  • Support presentation preparation through research or editing
  • Enter and/or extract data from various sources and summarize for reports and presentations
  • Compose, edit, and proofread a variety of communications on behalf of the Executive – i.e., correspondence, reports, policies, forms, and other printed or electronic materials
    • Ensure that all communications support professional and respectful interactions
    • Provide high level professional communication to other employees on behalf of Executive
  • Plan and coordinate company programs, events, and initiatives across multiple areas or departments, including team building events, offsites, and holiday parties
    • Coordinate gifts/purchasing, expense reporting and invoice reconciliation
    • Create and maintain organizational filing systems, department databases and/or custom information systems
    • Prioritize outgoing mail via mailroom or special delivery services
    • Order office supplies, maintain inventory of department equipment and supplies
    • Answer incoming calls and emails, take messages, prioritize, screen and route calls/emails
  • Coordinate department project workloads and provide project management support to Executive and team

Why Work at Symetra

Here’s what some of our employees have to say about why they work at Symetra:

“Symetra is a great place if you are looking for the opportunity to contribute, to grow, to be seen and valued.” Vernell K. – Auditor

“If you want to work for a company that is always considering its employees while working towards sustainable growth this is that company. Within Symetra, there is always innovation, empowerment, and growth opportunities, all while providing us with a great work/life balance and incredible benefits for a very reasonable cost!” Cindy G. – Program Manager

What we offer you

Benefits and Perks

We don’t take a “one-size-fits-all” approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.

  • Flexible full-time or hybrid telecommuting arrangements
  • Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
  • Paid time away including vacation and sick time, flex days and ten paid holidays
  • Give back to your community and double your impact through our company matching

Compensation

Hourly Range: $29.43-$49.03 plus eligibility for annual bonus program

Requirements

Your experience and skills

  • High School Diploma required; college or equivalent work experience preferred
  • 5 years of related administrative experience
  • Operate with a high level of integrity and the ability to handle confidential information appropriately
  • Detail oriented, self-motivated, able to multi-task and problem solve with minimal direction
  • Strong customer service orientation
  • Excellent communication and interpersonal skills specifically with high level Executives or Senior Leadership
  • Good time management, capable of planning and prioritizing multiple tasks while meeting deadlines under pressure
  • Proficient in the Microsoft Office Suite, especially PowerPoint

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