Business Administrator at Berklee

Location: Remote, US
| Full-time
Berklee

Business Administrator

locations Remote (USA)

time type Full time

job requisition id R0006728

Job Description:

Under the direction of the Director, Professional Performance Division Programs (PPD), the Business Administrator is responsible for overseeing all operational and business administrative responsibilities for the division of Professional Performing Arts (PPA).

The Business Administrator ensures operations, expenses and logistics for the entire Performance Division, including but not limited to the Berklee Global Jazz Institute, Latin Music Studies, and Planet MicroJam institutes. The Business Administrator ensures budget adherence, manages reconciliation, travel requests, reimbursements, guest artist contracts, and helps connect programs to additional funding resources within the college. Supports PPD Deans, faculty, staff, and students across day-to-day financial, academic, logistic, and administrative needs.

Financial & Budget Management

  • Assist with budget tracking and analysis for ten departments within the PPD, as well as for PPD institutes and programs.
  • Advise the PPD Director on major expenditures.
  • Reconcile, maintain and resolve discrepancies in the PPD ledger to reflect up-to-date account balances across the prior mentioned departments, facilities, and programs.
  • Track expenses for PPD programs funded by Academic Affairs, including but not limited to Microjam and the Herb Alpert Funds.
  • Assist Director with budget planning, analysis, maintenance and reporting.
  • Generates check, budget transfer, and additional compensation requests for the Accounting and Payroll Offices.
  • Supervise PPD purchase card reconciliations and expense reports in a timely manner.

Administrative

  • Ensure efficient and effective space allocation for faculty, staff, and PPD team.
  • Coordinate candidate materials for hiring searches in collaboration with Human Resources.
  • Maintain broad knowledge of PPD operations, providing guidance to faculty and staff with budget and purchasing procedures.
  • Create and update training documentation as needed.
  • Manage and develop efficient workflows and tools to streamline PPD processes and logistics, periodically updating them.
  • Manage guest artist application and contract process for the division including managing e-forms, approval workflows, submitting and monitoring payment requests, and maintaining timely communications with chairs, program directors, and guest artists.
  • Handle confidential information such as payment and tax information.
  • Manage domestic/international travel applications, logistics, accommodations, and required confidential documentation for the Deans of the PPD, students, faculty, staff, and guest artists.
  • Maintains guest artist/event calendar for use in communications, including internal communications systems and via social media.
  • Assist PPD Deans, Chairs and Directors with research for planning events and new initiatives as well as data collection and information storage for projects.
  • Assist the development of new PPD programs financially and operationally. Serve faculty, staff, and administrators in each program/project with measures to ensure success.
  • Hire, train, evaluate, and supervise up to ten work study employees.
  • Occasional nights and weekends are required.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.

Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:

Staff

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