Urban Sustainability Directors Network (USDN)

Virtual Administrative Assistant for Urban Sustainability Directors Network

Position Type: Full-time, non-exempt from overtime. Expected hours are 9-5 local time. Temporary role for July – November 2019 (exact dates TBD).

Position Description: The USDN Administrative Assistant plays a crucial role in supporting information exchange among members by delivering member services and providing support to other staff in a virtual team environment.

This position will provide administrative support through the following tasks:

  • Schedule meetings, conference calls, and webinars for members and staff, working with various national and international time zones and logistical challenges.
  • Manage calendars for several senior staff members.
  • Assist with logistics, like call reminders, recordings, and attendance tracking, for webinars and conference calls.
  • Assist with data entry, maintaining member and project tracking systems.
  • Other administrative tasks as assigned.



  • Associate’s degree or similar experience required.
  • Background in administrative assistance or customer service preferred.
  • Demonstrated interest in sustainability or local government desirable.

Previous Experience:

  • 1-2 years related experience required. May include internships.
  • Experience in detail-oriented position preferred.
  • Experience in a virtual administrative role preferred.

Hard Skills:

  • Experience in managing multiple calendars and complex scheduling requests required.
  • Skilled in calendar management platforms, like Doodle or Google Calendar.
  • Skilled in computer technology, including Microsoft Office and Google products

Soft Skills:

  • Commitment to provide high-level administrative support in a fast-paced environment.
  • Diplomatic, comfortable interacting with Board members, city officials, and funders.
  • Excellent communication skills to keep multiple team members abreast of progress with ongoing tasks for primarily independent work, while in a virtual environment.
  • Detail-oriented and able to accurately meet and communicate about deadlines with initiative.
  • Organized, analytical, and highly motivated.
  • Proactive, able to identify potential issues and brainstorm solutions.
  • Results-oriented and committed to learning and continuous improvement.
  • Mission-driven with a passion for fostering social, economic, or environmental change

Compensation: $15-18/hour, 40 hours/week.

Location: USDN has no central office, so the position is strictly work-from-home with weekly web meetings. Candidates must furnish their own quiet office space, computer, high-speed Internet connection, and Microsoft Office suite.