Administrative Assistant at BGIS - Brookfield Global Integrated Solutions
Administrative Assistant
Nationwide (remote)
Job Field:
Health & Safety / Environment
Job Type:
Contract – 3-6 Months
BGIS is currently seeking a Administrative Assistant to join the team Nationwide, US.
Purpose Statement: Support various facility groups in collecting and documenting training/certifications/licensing requirements by trade group and organization.
RESPONSIBILITIES
Administrative Activities
- Collect and input training data into appropriate tracking software
- Collect and input licensing data into appropriate tracking software
- Collect and input industry certification data into appropriate tracking software
- Support audit initiatives of training records, licenses and industry certifications
- Other duties as assigned
Data Reporting
- Oversees data reporting activities, reviews, reports, and communicates to management and stakeholders weekly on progress of activities
- Maintains ongoing communication with internal operations teams on any additional requirements for information and data collection
Project Coordination
- Collaboration with key stakeholders and internal operations teams regarding the provision of the required information for this project
- Generate reports from the Tracking Management System as required for regular updates
- Manage Data Center SharePoint site(s) as needed
REQUIRED / DESIRED EDUCATION, KNOWLEDGE, and ABILITIES
- High School Diploma or equivalent work experience required (Some college-level coursework preferred)
- Experience with report writing or report generating software preferred
- Advanced knowledge of Microsoft Office Suite – Word, Excel, Outlook, and Visio required, working knowledge of SharePoint along with internal systems (training will be provided)
- Attention to detail as this project deals with regulatory compliance
- Must be able to work independently
- Must make self-available via Work Chat, emails, messages, and phone during work hours
- Non-Exempt position
- This is a remote position
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