Program Coordinator I - General Surgery

Title: Program Coordinator I- General Surgery

Status
Full-Time

Standard Hours per Week
40

Job Category
Administration

Regular, Temporary, Per Diem
Regular

Pay Range
$46488.00-$74380.80 Annual

Office/Site Location
Boston

Remote Eligibility
Part Remote/Hybrid

Job Posting Description

At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

Position Summary
The Department of Surgery is looking for an experienced Program Coordinator I to support the executive and clinical leadership team. This is a great opportunity for someone looking to take the next step in their career through these highly visible projects and responsibilities in addition to direct mentorship and development from the Executive Administrative Director of the department.

Key responsibilities

• Coordinate the annual department report with the Chief.
• Coordinate Harvard Surgery Research Day.
• Coordinate the Department of Surgery 100-year celebration.
• Coordinate meetings between faculty and the Chief.
• CV maintenance.
• Manages light volume of patient calls, clinical scheduling, clinical record keeping, etc. for all of Chief’s clinic appointments.
• Department event planning.
• Monitor and maintain department recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Oversee input of information into databases and spreadsheets, monitor data validity, compile, print and distribute reports as needed.
• Monitor and reconcile budget reports and department expenses, research and resolve errors or discrepancies. Collect, organize and prepare information, documents and other materials for preparation of annual budget, grant applications.
• Coordinate administration of departmental fellowship and/or residency programs, training grants and related programs. Collect, prepare, route and track required appointment, credentialing and licensure documents.
• Monitor and maintain department supply inventory and computer equipment. Serve as liaison to support service departments to request and coordinate services.
• Other deliverables and responsibilities as assigned.

Minimum qualifications

Education:

• Associate’s degree or equivalent required. Bachelor’s degree preferred.

Experience:

• Minimum of one year of administrative work experience required.
• Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
• Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

Schedule: Hybrid ( 4 days onsite/ 1 from home )

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Boston Children’s Hospital offers competitive compensation and unmatched benefits for eligible positions; including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Boston Children’s Hospital is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, gender, sexual orientation, pregnancy, national origin, ancestry, ethnicity, age, disability, military or veteran status or any other classification protected by law in hiring, promotion, compensation and other terms and conditions of employment. Boston Children’s Hospital collects and maintains information regarding gender, race, and ethnicity for equal opportunity compliance purposes. Boston Children’s Hospital also is subject to various government recordkeeping and reporting requirements for the administration of civil rights laws and regulations.