Accounting and Administrative Associate

Accounting and Administrative Associate (US Client)

Remote Job

Job Type Full time

Industry Pharma

Job Description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements:

• Detail-Oriented “Type A” Personality: Highly organized, motivated, and capable of managing repetitive tasks with consistency and accuracy.
• Mid-Level Experience: Proven experience in accounting, finance, AP/AR, bookkeeping and/or office administration preferred; bachelor's degree in accounting, finance, business, or economics is a strong plus.

Preferred experience:

• 1+ year customer service
• 1+ year admin
• 3+ years in accounting and/or auditing
• 1+ year QuickBooks
• Software Proficiency: Familiarity with QuickBooks Online and strong skills in Outlook, Excel, and Word are essential. Experience with CRM or ERP systems (e.g., Zoho, Netsuite, Salesforce) is a bonus.
• Ability to set up and install basic computer software and equipment (i.e. printers/scanners, webcams) is also a plus!
• Confidentiality & Discretion: Proven ability to handle sensitive financial data with professionalism and integrity.
• Strong Communication & Multitasking: Capable of summarizing complex information clearly across meetings, emails, texts, and internal chats.
• Readiness & Reliability: Fast, stable internet connection (with backup plan); availability to start immediately preferred.

Core responsibilities:

• Bookkeeping & AP/AR Management: Enter bills, track payments to vendors, reconcile purchase orders, and generate/send customer invoices for multiple entities.
• Payment & Order Tracking: Monitor and enter customer payments; assist with order processing and logistics for incoming and outgoing shipments.
• General Admin Support: Collaborate and assist the Accounting Manager and administrative team with day-to-day administrative and financial tasks.
• Sales & Customer Support: Help process orders and respond to customer inquiries as needed; maintain professionalism and accuracy in communication.
• Vendor & Meeting Coordination: Manage vendor relationships and take clear, detailed notes during internal meetings to support accountability and follow-through.
• Tech-Savvy Execution: Use QuickBooks Online, Microsoft Office, Google Suite, Slack, and other platforms to carry out tasks efficiently. Dual monitor and PC setup preferred.

Benefits: 

Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.